Editorial Project Manager

About the role

The Institute for Curriculum Services (ICS) is a national nonprofit organization dedicated to enriching K-12 education by producing accurate, high-quality classroom materials and teaching about Jews, Judaism, and Jewish history. ICS achieves this mission by editing textbooks and instructional materials, developing standards-supporting lessons, and providing professional development for teachers.

Primary responsibilities

• Own the full project lifecycle for Editorial Team projects from initiation through delivery, using waterfall project management methodology
• Build and maintain detailed project plans in Smartsheet, including timelines, milestones, task hierarchies, owners, and due dates; update plans daily to reflect progress and changes
• Track workload distribution across the Editorial Team and flag capacity concerns to support balanced scheduling
• Serve as the team’s reliable source of truth on project status, ensuring colleagues have full visibility into history, outstanding items, and upcoming deadlines
• Plan and facilitate project meetings (kickoffs, status check-ins), develop agendas, and distribute notes, decisions, and action items to relevant stakeholders
• Oversee day-to-day project workflows including file organization, naming conventions, version control, and document hand-offs
• Proactively identify risks and bottlenecks before they escalate; bring concerns to the Managing Editor with proposed solutions
• Generate regular reports and status updates that surface project health and keep the Managing Editor and leadership informed
• Support the Managing Editor in evaluating and refining the processes and documentation that govern Editorial Team workflows
• Review and assist with updating team documentation - including guidelines, checklists, templates, and task descriptions - to keep it accurate and accessible
• Aid in the rollout of new or updated processes, providing training to team members as needed
• Assist in evaluating the team’s use of tools (Smartsheet, Google Docs) and flag opportunities for improved efficiency

About you

• Passionate about ICS’s mission and eager to contribute to meaningful, mission-driven work
• Exceptionally detail-oriented; you catch what others miss and take file hygiene and documentation seriously
• A proactive self-starter with a solutions-oriented approach; you anticipate needs and act before being asked
• Skilled at holding others accountable with diplomacy and emotional intelligence, even across reporting lines
• Adaptable and composed under pressure; you recalibrate quickly without getting derailed when plans change
• Collaborative and communicative, with the ability to work effectively across a team in a fully remote environment
• Have a bachelor’s degree in a relevant field, or an equivalent combination of education and experience
• Have 3–5 years of project management experience, ideally in a publishing, editorial, or education-adjacent environment; candidates with 5+ years are strongly preferred
• Demonstrate a strong working knowledge of Smartsheet or a comparable project management platform (Asana, Monday.com, Microsoft Project)
• Be proficient in Google Workspace (Docs, Drive, Gmail: the core tools for day-to-day Editorial Team work)
• Show strong written and verbal communication skills, with the ability to communicate clearly and professionally with internal team members, leadership, and external stakeholders
• Show a demonstrated ability to manage multiple complex projects simultaneously with competing priorities and a track record of on-time delivery
• Show a demonstrated ability to work effectively in a collaborative, mission-driven environment where adaptability and resourcefulness are essential