Editorial Operations Specialist

About the role

As an Editorial Operations Specialist, you will assist with contracts and compensation for a network of independent contractors, using your strong communication and organizational skills to help manage the flow of information between staff and contractors.

Responsibilities

• Oversee contracts and tax forms for several digital and print brands and divisions
• Serve as the main point of contact for 1099 contractor compliance tracking in conjunction with HR and compliance teams
• Work closely with the legal team to process contract changes and develop new contracts under the guidance of the department manager when necessary
• Serve as a lead for onboarding processes and documentation
• Enter data accurately to ensure a smooth setup for freelancer payments
• Process payments for freelancer invoices
• Communicate with editorial team members and freelancers regularly to ensure accurate contract processing and accrual tracking
• Accurately and efficiently assess problems submitted to Editorial Operations regarding compliance, contracts and compensation; determine if the problems can be resolved independently or escalate to the department manager as needed
• Possibly upload images for titles currently working on into Assets, including adding required metadata
• Create and track all Releases associated with SOW's and/or those specific to publication stories to assure that Asset rights are complete
• Support editors and designers on magazines published within People Inc. digital and print departments
• Perform special projects and assignments as requested by editors, designers and Sr. Editorial Operations Manager

Requirements

• Exceptional troubleshooting, organizational, and communication skills
• Strong attention to detail
• Familiarity with Salesforce, Airtable, Agiloft, and Adobe Sign
• Proficient with MS Office and Google Docs
• Familiarity with online publishing (such as content creation and curation) preferred
• Proactive, flexible team player with a sense of humor and entrepreneurial energy, able to adjust priorities quickly as needed, and take ownership in a fluid and fast-moving environment

Qualifications

• Exceptional troubleshooting, organizational, and communication skills
• Strong attention to detail
• Familiarity with Salesforce, Airtable, Agiloft, and Adobe Sign
• Proficient with MS Office and Google Docs
• Familiarity with online publishing (such as content creation and curation) preferred
• Proactive, flexible team player with a sense of humor and entrepreneurial energy, able to adjust priorities quickly as needed, and take ownership in a fluid and fast-moving environment

Skills

• Exceptional troubleshooting, organizational, and communication skills
• Strong attention to detail
• Familiarity with Salesforce, Airtable, Agiloft, and Adobe Sign
• Proficient with MS Office and Google Docs
• Familiarity with online publishing (such as content creation and curation) preferred
• Proactive, flexible team player with a sense of humor and entrepreneurial energy, able to adjust priorities quickly as needed, and take ownership in a fluid and fast-moving environment

Benefits

• Remote: $20.00 - $25.00
• Unlimited paid time off (PTO)
• Basic life insurance
• Supplemental life insurance
• Supplemental accident insurance
• Commuter benefits
• Short term and long term disability
• Health savings and flexible spending accounts
• Family care benefits
• A generous 401K savings plan with a company match program
• 10-12 paid holidays annually
• Generous paid parental leave (birthing and non-birthing parents)

Pay

Hourly: Remote: $20.00 - $25.00

Schedule

Remote