Ed-Fi Implementation Consultant
About the role
The Ed-Fi Implementation Consultant is an independent contractor engaged to lead and oversee the implementation of Williamsburg Learning's Ed-Fi sync system, which synchronizes Student Information System (SIS) data with state education agencies. Working under the sponsorship of the Engineering Lead, the consultant sets the technical architecture and certification strategy (beginning with Arizona's AZEDS, with Texas TSDS to follow), provides day-to-day technical direction to the full-stack engineer, and serves as WL's expert liaison to state agencies.
The engagement emphasizes delivering a reusable, well-documented system and transferring knowledge to WL's internal team for long-term ownership.
Essential Duties (Top 5 Roles)
Implementation Oversight & Technical Direction: Own end-to-end delivery of WL’s Ed-Fi sync system (Core engine plus state layers), setting architecture and sequencing across the rollout phases.
Day-to-day technical direction to the full-stack engineer — reviewing designs, data mappings, and implementation decisions.
Coordinate with the Engineering Lead and IT team on priorities, dependencies, and timelines.
Ed-Fi Architecture & Standards Governance: Guide the design of the state-agnostic Core Sync Service so it remains reusable across Arizona, Texas, and future states; validate resource-mapping coverage against Ed-Fi SIS v5 and state requirements; identify and prioritize SIS data gaps; define change-detection, dependency-ordering, error-handling, and retry strategies consistent with Ed-Fi best practices.
State Certification Strategy & Agency Liaison: Lead the AzEDS vendor certification effort with the Arizona Department of Education, from pre-certification scoping through live certification sessions; own the certification readiness checklist (resource mappers, Identity API, descriptor mappings, attendance aggregation, error handling); establish the roadmap for subsequent states (e.g., Texas TSDS via the Ed-Fi Alliance) and advise on scope, effort, and sequencing.
Non-Essential Duties
Please note that this job description is not designed to cover or contain a comprehensive listing of the activities, duties, or responsibilities that are required of the contractor for this job. Duties, responsibilities, and activities may change at any time, with or without notice.
Minimum Qualifications
Demonstrated, hands-on Ed-Fi expertise — prior delivery of Ed-Fi ODS/API integrations and state-reporting systems.
Direct experience achieving state certification (AzEDS vendor certification and/or Ed-Fi Alliance SIS certification; TSDS experience a plus).
Deep knowledge of the Ed-Fi Data Standard — resources, natural keys, descriptors, dependency ordering, and OAuth 2.0 client credentials.
Strong K-12 / SIS domain knowledge (students, enrollment, attendance, grades, transcripts, programs, discipline).
Technical leadership — able to set architecture and direct an engineer’s work across PHP, MySQL, REST, and queue-based systems.
Experience working directly with state education agencies (ADE, TEA, or equivalents).
Excellent communication and documentation skills, with a track record of transferring knowledge to internal teams.
Strongly preferred: multi-state Ed-Fi rollouts, validation/integrity-rule resolution, and compliance-driven software delivery.
Physical And Mental Requirements
Remote engagement with availability during U.S. Mountain Time business hours for collaboration and certification sessions.
Engagement scope and hours (fractional or full-time) defined in the contract/statement of work.
Extended periods of computer/screen work; clear written and verbal communication across a distributed team.
Engagement Terms
This is an independent contractor engagement.
Employee benefits (health, 401(k) retirement, paid holidays, and paid time off) do not apply.
Engagement length, scope, and rate are defined in the contract or statement of work.
Engagement Rate: To be determined based on scope and prevailing market rates for Ed-Fi implementation consultants (day or hourly basis).