Early Resolution Docket Discovery Clerk (AS2) | Limited Duration

About the role

The Early Resolution Docket Discovery Clerk (AS2) is a limited duration position at the Oregon Public Defense Commission (OPDC). This position is expected to last through the end of the current biennium (June 30, 2027) and may be extended or converted to a permanent role based on future funding and organizational needs.

Responsibilities

• Act in an administrative capacity to assemble, organize, and preserve discovery and case materials in support of client and Early Resolution Unit and Trial Office needs.
• Coordinate office procedures.
• Prepare narrative and statistical reports.
• Administer and distribute funds for representation and related services.
• Manage large volumes of physical and electronic discovery.
• Prioritize competing deadlines.
• Maintain well organized case files and documentation.
• Use case management systems, databases, document management platforms, and software for handling, converting, and redacting digital evidence.
• Safeguard sensitive information and apply applicable laws, policies, and victims' rights requirements.
• Identify missing evidence, recognize relevant or probative information, and exercise sound judgment.
• Build and maintain effective working relationships with attorneys, paralegals, IT staff, clients, and other members of the defense team.
• Take ownership of assigned work, develop efficient processes, assist with cross-training efforts, and contribute to consistent office-wide practices and procedures.

Requirements

• Three (3) years of administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis, OR
• An associate degree in general office occupations and two (2) years of administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis, OR
• An equivalent combination of education and experience.

Qualifications

• Exceptional Attention to Detail: Demonstrates a high level of accuracy when reviewing, organizing, indexing, redacting, and maintaining discovery materials, evidence logs, and case records.
• Strong Organizational & Case Management Skills: Effectively manages large volumes of physical and electronic discovery, prioritizes competing deadlines, and maintains well organized case files and documentation.
• Technical Proficiency & Adaptability: Possesses experience using case management systems, databases, document management platforms, and software for handling, converting, and redacting digital evidence, including audio, video, and photographic files.
• Knowledge of Confidentiality and Legal Compliance Requirements: Understands the importance of safeguarding sensitive information and applying applicable laws, policies, and victims’ rights requirements when processing and disclosing discovery materials.
• Analytical and Critical Thinking Skills: Demonstrates the ability to identify missing evidence, recognize relevant or probative information within case materials, and exercise sound judgment when reviewing complex records.
• Collaborative & Customer Service Oriented Approach: Builds and maintains effective working relationships with attorneys, paralegals, IT staff, clients, and other members of the defense team while providing responsive and professional support.
• Initiative and Commitment to Continuous Improvement: Takes ownership of assigned work, develops and documents efficient processes, assists with cross-training efforts, and contributes to consistent office-wide practices and procedures.