Early Childhood Center Administrative Assistant

About the role

The Fort Dodge Community School District serves over 3,600 students in multiple schools. This position supports the administration by providing clerical, secretarial, and administrative assistance.

Responsibilities

• Composes documents for principal or other school administrators
• Maintains the daily/weekly/monthly calendar
• Aids in planning and scheduling school events and activities
• Maintains documents, files, and records
• Prepares purchase orders
• Maintains inventories of supplies and materials
• Schedules appointments with students, parents, and teaching staff
• Answers telephone calls and provides information and assistance
• Distributes incoming mail and sends outgoing mail
• Evaluates situations and takes appropriate action or directs to appropriate personnel
• Registers new students and processes enrollment and student records
• Supports, guides, leads, and coordinates work of school clerical employees

Requirements

Reliable work attendance is required.

Qualifications

• High School Diploma or equivalent
• Associates degree with course work in business, math, word processing, office procedures, and record keeping preferred
• Shorthand or speed writing skills desirable
• Successful experience with office management preferred

Skills and Abilities

• Describes problems and works orally or in writing to supervisor as required
• Establishes and maintains cooperative working relationships with others contacted in the course of work
• Fulfills instructions furnished in written or oral form
• Adds, subtracts, multiplies, and divides, and performs arithmetic operations
• Understands, applies, and uses personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail)
• Solves job-related issues
• Works with a diverse group of individuals
• Processes paperwork accurately according to standardized procedures
• Maintains confidentiality of information regarding students, employees, and others
• Organizes and manages time effectively

Physical and Mental Demands, Work Hazards

• Works in standard office and school building environments
• May work outdoors during outdoor student activities

Additional Duties

Performs other related duties as assigned.