EA to CEO

About the role

This role is based in our Boston Office.

Responsibilities

• Provide high-level administrative support, including managing complex, dynamic calendars to optimize the CEO’s time, coordinating travel arrangements, and preparing meeting materials, such as agendas, presentations, and follow-up documentation.
• Carefully coordinate board-related items, ensuring that reports are compiled accurately, deadlines are met, and governance requirements are met.
• Represent the CEO’s office with professionalism and discretion, handling sensitive and confidential information with the utmost integrity.
• Assist with special projects and initiatives, proactively identifying opportunities to improve processes and workflows, thereby enhancing the efficiency and effectiveness of the CEO’s office.

Requirements

• Proven experience supporting senior leaders within a large, dynamic organization.
• Exceptional communication skills, both verbal and written, to ensure clear and professional interactions.
• Strong interpersonal abilities, fostering collaboration in a team-oriented environment.
• Flexibility and adaptability to thrive in a fast-paced, ever-evolving setting.
• Excellent time management skills, with the ability to prioritize tasks effectively and perform under pressure.
• Meticulous attention to detail, ensuring high standards of accuracy and quality in all work.
• Advanced proficiency in Microsoft Office 365 and SharePoint, with experience using virtual meeting tools such as Microsoft Teams.
• Proficiency in Microsoft Excel and PowerPoint, to assist in gathering data and creating basic presentation materials.
• Familiarity with project tracking tools, such as Wrike, Smartsheet, or Monday.com (preferred).
• Strong organizational skills, with the ability to keep information structured and maintain strict confidentiality.
• Note-taking skills, ensuring clear and concise documentation during meetings.
• Enthusiastic, confident, and outgoing personality, with a "people-oriented" approach to liaise effectively with stakeholders and build strong relationships.

Qualifications

• Proven experience supporting senior leaders within a large, dynamic organization.
• Exceptional communication skills, both verbal and written, to ensure clear and professional interactions.
• Strong interpersonal abilities, fostering collaboration in a team-oriented environment.
• Flexibility and adaptability to thrive in a fast-paced, ever-evolving setting.
• Excellent time management skills, with the ability to prioritize tasks effectively and perform under pressure.
• Meticulous attention to detail, ensuring high standards of accuracy and quality in all work.
• Advanced proficiency in Microsoft Office 365 and SharePoint, with experience using virtual meeting tools such as Microsoft Teams.
• Proficiency in Microsoft Excel and PowerPoint, to assist in gathering data and creating basic presentation materials.
• Familiarity with project tracking tools, such as Wrike, Smartsheet, or Monday.com (preferred).
• Strong organizational skills, with the ability to keep information structured and maintain strict confidentiality.
• Note-taking skills, ensuring clear and concise documentation during meetings.
• Enthusiastic, confident, and outgoing personality, with a "people-oriented" approach to liaise effectively with stakeholders and build strong relationships.