E-Filing and Docketing Specialist

About the Role

As a member of the Attorney Resource Center (ARC), with a focus on Docketing and Court Filing, the ARC Filing & Docketing Specialist provides critical date management and court/administrative agency filing support to attorneys firm-wide. This role works collaboratively in a team-oriented environment to deliver high-level service to internal and external clients. The expected work schedule is 10:00 AM to 7:00 PM, Monday through Friday, local time.

Responsibilities

• Calendaring/Critical Data Management (Docketing):
  • Review documents for relevant deadlines (e.g., correspondence, pleadings, discovery, filings, deposition notices).
  • Research and respond to inquiries from legal and administrative staff regarding deadlines.
  • Accurately docket client-specific actions according to case team preferences and firm standards.
  • Perform comprehensive docket review of electronic filing receipts, update systems, save documents, and distribute to case teams.
  • Prioritize and process docketing requests from attorneys, paralegals, and Client Service Specialists.
  • Set up and maintain case files.
  • Adhere to firm policies, procedures, and confidentiality standards.
• Court Filing/Electronic Filing:
  • Handle federal, state, appellate, and administrative electronic filings.
  • Research and respond to inquiries on court rules, electronic filing procedures, and related matters.
  • Review documents for format, filing fees, copies, and other logistics before service and filing.
  • Prioritize and process electronic filing requests from case team members.
  • Scan, save, and copy court documents as required.
  • Coordinate with service-of-process vendors, including follow-up and proof of service processing.
  • Retrieve documents from court websites and interface with vendors for state and federal court documents.
• Additional Functions:
  • Perform other related duties as assigned.

Qualifications

• Education:
  • Associate’s Degree preferred; Bachelor’s Degree a plus.
  • Applicable work experience may substitute for a degree.
• Experience:
  • Minimum 5 years of related experience in a law firm, legal, or corporate department preferred.
  • Previous paralegal experience with state and federal court filings, drafting pleadings, discovery, and document review.
• Knowledge, Skills, & Abilities:
  • Advanced MS Office Suite skills (Outlook, Word, Excel, PowerPoint).
  • Working knowledge of Federal and State court rules, electronic filing processes (e.g., Pacer, File and Serve), and docketing.
  • Proficiency in legal terminology and related practice areas.
  • Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
  • Strong organizational, communication, and interpersonal skills.
  • High level of confidentiality and customer service.
  • Professional demeanor and appearance.
  • Keyboarding skills of 60 wpm or higher.

Work Environment & Physical Demands

This role operates in a clerical, office setting with standard equipment (computers, phones, photocopiers, etc.). It involves sedentary work with occasional lifting up to 10 pounds, sitting most of the time, and periodic walking/standing.

Pay

Salary ranges vary by location:

• Denver, Seattle, Washington, D.C.: $75,000 - $90,000
• Chicago, Minneapolis: $65,000 - $75,000

For more details, visit: Compensation & Benefits.