E-Filing and Docketing Specialist

As a member of the Attorney Resource Center (ARC), with a focus on Docketing and Court Filing, the ARC Filing & Docketing Specialist provides critical date management and court/administrative agency filing support to attorneys firm-wide. The role works collaboratively in a team-oriented environment to deliver the highest level of service to internal and external clients.

Schedule

This position is expected to work a schedule of 10:00 AM to 7:00 PM, Monday through Friday, local time in the employee's respective work location.

Responsibilities

• Calendaring/Critical Data Management (Docketing)
  • Review documents, including but not limited to, correspondence, pleadings, discovery, filings, and deposition notices for relevant and pertinent deadlines.
  • Research inquiries from legal and administrative staff regarding deadlines.
  • Docket client-specific actions with accuracy in accordance with case team preferences, including daily data entry into the calendaring database according to firm-wide and department standards.
  • Independently perform comprehensive docket review of electronic filing receipts from all platforms/outlets, update systems, save to designated locations in the firm document management system, and distribute to case team members.
  • Prioritize and process requests from attorneys, paralegals, and/or Client Service Specialists to docket litigation deadlines in active litigation for clients.
  • Oversee the setting up and maintaining of case files.
  • Adhere to all firm policies, procedures, standards, and guidelines; maintain confidentiality.
• Court Filing/Electronic Filing
  • Perform all federal, state, appellate, and administrative electronic filing.
  • Research and respond to inquiries from legal and administrative staff regarding court and/or administrative rules, electronic filing procedures, and similar inquiries.
  • Review documents before service and filing to confirm format, filing fees, required number of copies, and other logistics.
  • Prioritize and process electronic/filing requests from case team members, including attorneys, paralegals, and/or Client Service Specialists.
  • Scan, save, and/or copy court documents as required.
  • Coordinate with outside service-of-process vendors nationwide, including follow-up through receipt and processing of completed proof of service.
  • Retrieve documents from courts’ websites and interface with outside vendors to retrieve documents from all courts (state and federal).
• Perform other related duties as assigned.

Requirements

• Associate’s Degree preferred; Bachelor’s Degree a plus. Applicable work experience may be considered in lieu of a degree.
• Minimum of five (5) years’ related experience at a law firm or legal or corporate department preferred.
• Previous experience working as a paralegal, including extensive experience with state and federal court filings, drafting pleadings and discovery, and document review.

Skills

• Exceptional technical skills and advanced-level working knowledge of the MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Working knowledge of Federal and State court rules and electronic filing processes and procedures (e.g., Pacer, File and Serve), related agency filings, and docketing.
• Proven proficiency using legal terminology and experience working in related practice area(s).
• High degree of initiative in managing multiple priorities simultaneously in a fast-paced, high-pressure, deadline-driven, and detail-oriented work environment.
• Ability to effectively gather and summarize information to complete tasks.
• Ability to adapt to differing substantive and individual styles and administrative tasks applicable to a variety of practice areas.
• High level of proficiency using office equipment, including personal computer, copier, telephone, and transcription equipment.
• Keyboarding skills of 60 wpm or higher.
• Excellent verbal and written communication skills.
• High level of interpersonal skills to handle sensitive and confidential situations with poise, tact, and diplomacy.
• Professional demeanor and appearance.
• Ability to maintain the highest level of confidentiality and provide outstanding customer service to internal and external clients/contacts.

Work Environment & Physical Demands

This job operates in a clerical, office setting. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

• Sedentary work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects up to 10 pounds.
• Work involves sitting most of the time. Walking and standing are often necessary in carrying out job duties.

Pay

The salary range reflects a variety of factors that are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the range for a position. A reasonable estimate of the current ranges for this position are:

• Denver, Seattle, and Washington, D.C.: $75,000 - $90,000
• Chicago and Minneapolis: $65,000 - $75,000