DSHS HCLA Fiscal Analyst 5

DSHS' Home and Community Living Administration (HCLA) is seeking a detail-oriented and collaborative fiscal professional to lead daily fiscal operations while ensuring accuracy, compliance, and exceptional customer service for Accounts Payable and Receivable in Lacey, WA.

About the role

This is a non-supervisory technical-lead position that serves as the accounts payable and accounts receivable subject-matter expert. The role partners with the Accounting Manager in payment-batch review and release, applies GAAP, SAAM, DSHS policy, contractual requirements, and federal and state regulations to resolve complex accounting issues, strengthen internal controls, support audits, and improve fiscal processes. This opportunity is primarily teleworking, with in-office duties at least once a week to receive, safeguard, route, and process fiscal mail and original financial documentation.

Responsibilities

• Serve as the non-supervisory technical lead for fiscal staff in day-to-day operations
• Prepare MCO billings, resolve disputed charges with program staff, and track payments received
• Manage the entire billing and payment process for the Veterans Directed Care (VDC) program, including:
  • Preparing billing on Change Healthcare platform
  • Distributing revenue received monthly
  • Preparing revenue reconciliation workbooks
  • Preparing payments to contractors for VDC-related contracts
  • Tracking receivable and payable monthly to prepare for fiscal year close JV
  • Following up with Department of Veterans Affairs regarding any related issues
• Review and approve monthly receivable invoices; reconcile billings and payments; and prepare revenue accruals and projections
• Review and approve daily payment batches in AFRS by validating accounting coding, supporting documentation, and contractual terms; partner with the Accounting Manager in payment-batch review and release
• Prepare complex monthly, year-end, accrual, adjustment, transfer, allocation, and ad hoc journal vouchers (JVs), and review and/or approve JVs created by other fiscal staff
• Serve as a technical expert for fiscal month-end and year-end close
• Analyze complex financial and statistical data and assemble, reconcile, and validate information for audit requests
• Perform specialized accounting activities using Enterprise reporting, Web Intelligence, AFRS, Change Healthcare, Microsoft Excel, Adobe Acrobat, and other financial systems
• Ensure fiscal transactions comply with GAAP, SAAM, DSHS policy, contractual requirements, and applicable federal regulations
• Develop and maintain fiscal procedures, internal controls, billing calendars, tracking tools, reconciliations, and process improvements
• Communicate with both internal and external customers
• Multitask in a fast-paced environment
• Analyze specially assigned complex contracts, invoices, and payables; identify coding errors, duplicate-payment risks, billing discrepancies, and conditions that could result in audit findings or policy violations

Requirements

• Bachelor's degree with a minimum of 12 semester or 18 quarter hours in accounting, auditing, or budgeting, and at least 4 years of relevant professional fiscal experience, such as cost allocation and account code structure, governmental accounting principles
• Master's degree in a financial-related field; or certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager, or Management Accountant can substitute for professional experience
• Professional fiscal experience may substitute for education, but not for the accounting, audit, or budget-related credit hours

Preferred Skills

• Non-supervisory technical-lead experience, including reviewing fiscal work and communicating required corrections
• Knowledge of state accounting policies and regulations; OFM Statewide Accounting and Administrative requirements
• Understanding of long-term care system and DSHS cost allocation system department programs, policies, and procedures
• Demonstrated experience working with multiple funding sources and preparing complex financial reports
• Expertise in MS Excel and Adobe
• Familiarity with GAAP used in government accounting processes, reporting, funding mechanisms, and budgeting processes
• Ability to solve problems by identifying root causes; generate a range of solutions to consider and courses of action with benefits, costs, and risks associated with each course
• Experience with Enterprise Reporting, Web Intelligence, or AFRS payment-system
• Research and resolve inquiries from program managers, contractors, or other agencies
• Explain accounting procedures and practices for others’ understanding
• Collaborative supervision of others in a financial office

Prior to a new hire, a background check including criminal record history may be conducted. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance.