Documentation Specialist

About the role

Prepares loan documentation for any complex consumer or commercial purpose loan, in a multi-state environment.

Responsibilities

• Analyzes loan request for loans of various complexity and prepares documentation in compliance with bank policy, federal and state regulations.
• Reviews application/approval for completeness, accuracy and proper approval.
• Produces documentation for all types of loans, ranging from simple consumer to real estate secured, to highly complex commercial loans.
• When applicable, uploads information from Salespro to Laser Pro and reviews for correctness/completeness.
• Ensures all required documentation is prepared to properly perfect the bank’s lien and that all documentation requirements are met, to include titles, UCC’s, mortgages, deeds and title commitments.
• Coordinates with outside vendors, attorney, etc. as necessary to obtain documentation.
• Reviews real estate title work to identify existing exceptions; coordinates with attorney, banker and customer to achieve resolution.
• Communicates to lender any issues affecting loan closing; identifies any legal, documentation or policy deficiencies and assists in correction of issues impacting closing.
• Reviews attorney prepared title work; identifies exceptions requiring removal (unpaid taxes, judgments, liens, lis pendens notices) and works with attorneys to ensure proper lien perfection.
• Places high degree of emphasis on providing outstanding customer service.
• Identifies “critical” exceptions in closed package.
• Monitors own work to ensure quality.
• Fills in for Supervisor during absences or in the distribution of work.
• Performs secondary loan review for others.
• Initiates imaging process by setting requirements for loans in Info-Access.
• Utilizes intranet-based DAC Tracking tool to track productivity and workflow; reviews daily reports to self-manage work in progress.
• Ensures loan packages are produced timely, accurately and within accepted service levels.
• Mentors and provides training assistance to Documentation Analysts.

Requirements

• High school diploma or GED; Associate Degree in Business or a related field preferred
• 2-3 years loan-processing experience within a Commercial, Consumer, or Real Estate function.
• Knowledge of related Banking and Lending regulations
• Ability to work under stress and meet deadlines
• Ability to operate a keyboard if required to perform the essential job functions
• Ability to read and interpret a document if required to perform the essential job functions
• Ability to travel if required to perform the essential job functions
• Ability to lift/move/carry approximately 10 pounds if required to perform the essential job functions. If the employee is unable to lift/move/carry this weight and can be accommodated without causing the department/division an “undue hardship” then the employee must be accommodated; hence omitting lifting/moving/carrying as a physical requirement.

Qualifications

• Certification in Banking Regulations (Reg. B, Reg. CC, Reg. O, Reg. Z)
• Certification