Documentation Specialist

G Spa Travel S.A.S. is looking for a Documentation Specialist to contribute to its custom travel, wellness tourism, congresses, pilgrimages, group coordination, and traveler service.

About the role

This full-time, 100% remote position is open to candidates throughout the United States. The Documentation Specialist will maintain accurate documents, records, files, and controlled documentation.

Responsibilities

• Maintain accurate, organized records and supporting documentation for custom travel, wellness tourism, congresses, pilgrimages, group coordination, and traveler service, ensuring files can be found and reviewed when needed.
• Check documents and records for completeness, correct naming, required fields, approvals, and version accuracy.
• Apply approved templates, formatting, file-naming, classification, and retention standards across travel and event coordination.
• Track missing documents, expired records, required signatures, and outstanding corrections for the team.
• Prepare document packages, status summaries, or records for review by the appropriate team while supporting travel and event coordination.
• Protect confidential records and maintain controlled access to sensitive files.

Requirements

• Strong document organization, proofreading, data-entry, and attention-to-detail skills.
• Comfort using document-management systems, shared drives, spreadsheets, and word-processing tools.
• Ability to follow naming, version-control, retention, and access procedures consistently.
• Clear written communication when requesting corrections or missing documents.
• Reliable time management and accurate recordkeeping.
• A pre-employment background check is required.

Pay

$52,500 - $60,500 per year

Schedule

Full-time, 100% remote