Documentation Control Administrator II

At Thermo Fisher Scientific, you’ll discover impactful work, innovative thinking, and a culture dedicated to working the right way, for the right reasons—with the customer always top of mind. The work we do matters, such as helping customers find cures for cancer, protecting the environment, ensuring food safety, and delivering COVID-19 solutions. As the world leader in serving science, with the largest R&D investment in the industry, our colleagues are empowered to realize their full potential as part of a fast-growing, global organization that values passion and unique contributions.

About the Role

This onsite position in Middletown, VA, within the Specialty Diagnostic Group (SDG), operates on an 8 am – 4:30 pm shift. The Document Control Administrator is responsible for editing and reviewing documents that impact product, process, material, and routing those changes through Master Control. You will also create new part numbers and release documents into our ERP systems for production.

Responsibilities

• Create, control, and maintain new or revised production documents, test documents, trial documents, deviations, reworks, and product labeling in various systems.
• Ensure the accuracy of each document type.
• Coordinate, attend, and/or lead meetings as assigned.
• Provide assistance in evaluating, reviewing, writing, tracking, and routing of change notifications.
• Participate in element teams for new product introductions/transfers when required.
• Maintain the Documentation QA-Middletown and Change Notification Mailboxes (e.g., answer inquiries and check out requested documents).
• Conduct and/or participate in process improvement activities, working closely with cross-functional department leads or PPI team.
• Assign and set up new part numbers in Master Control and SAP System.
• Work closely with external OEM customers to obtain their approvals.
• Provide training for the change order process, management of change module, and/or change notifications.
• Update, release, and publish inserts or other materials on the website.
• Send documents out for translations.
• Assist, review, track, and route documents through Adobe Sign/Electronic Software.
• Maintain and update spreadsheets and Smartsheet related to change control, management of change, and change notifications.
• Create reports/charts as assigned.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent is required.
• A minimum of 3 years’ experience in documentation skills.
• Experience with Excel, Word, PowerPoint, Smartsheet, and Outlook.
• Proficiency in typing, proofreading, and editing.

Skills

• Strong organizational and time management skills.
• Ability to coordinate multiple tasks while delivering high-quality results.
• Self-starter with the ability to work independently.
• Positive and professional demeanor.
• Strong verbal and written communication skills.
• Flexibility to shift priorities.
• High attention to detail.
• Team-player mindset.

Benefits

• Annual incentive plan.
• Healthcare, including national medical, dental, and vision plans with health incentive programs.
• Employee assistance and family support programs, including commuter benefits and tuition reimbursement.
• At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave).
• Accident, life, short-term, and long-term disability insurance.
• Retirement and savings programs, including a competitive 401(k) U.S. retirement savings plan.
• Employees’ Stock Purchase Plan (ESPP) with the opportunity to purchase company stock at a discount.

Pay

The hourly pay range for this position in Virginia is $16.95–$25.42. This position may also be eligible for a variable annual bonus based on company, team, and/or individual performance results in accordance with company policy.

Schedule

Standard (Mon–Fri), 8 am – 4:30 pm.