Document Specialist - Wisconsin and Iowa

About Us

TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader. TRC's professionals work with a broad range of commercial, industrial and government clients and the communities they serve. We deliver breakthrough solutions that address local needs -- so our clients can better succeed in an ever-changing world. Working at TRC means tackling interesting, meaningful projects. We pride ourselves on our collaborative spirit, entrepreneurial zeal and agile corporate structure. We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications.

Responsibilities

• Work across multiple TRC land projects, as well as with the land management team across various administrative support needs.
• Manage and generate documents as required by the right of way procedure for the project.
• Ensure land files are kept in accordance with the Land Procedure; oversee all Land administration.
• Absorb all right of way data into the database accurately.
• Generate reports from the database as needed.
• Collaborate with project personnel and the Land Manager to assess the accuracy, efficiency, and effectiveness of reports.
• Assemble and maintain right of way tract files according to the approved Project Procedures.
• Maintain electronic copies of landowner documents as required by the approved Project Procedures.
• Prepare acquisition packages prior to issuance to Land Agents.
• Review executed documents for accuracy.
• Review payments for easements and damages.
• Create ownership, survey permission, and construction line lists.
• Prepare releases and subordinations for mortgages and liens when required by the approved Project Procedures.
• Support landowner mail outs and track registered and certified mail receipts.
• Record executed documents in the appropriate county after approval by Manager or Supervisor.
• Administer line list reports, survey restrictions reports, and construction restrictions reports.
• Review completed files for execution by all parties in interest, check for proper notarizations, assure all supporting forms have been properly executed, transfer all original documentation to office file, and send all required instruments for recording.
• Review tract files for completeness and compliance with the approved Project Procedures.
• Review each condemnation file for completeness and transmit to Manager.
• Arrange for transfer of hardcopy tract files to client at project completion.
• Support the administrative needs of the land management team.
• Adhere to project Safety Plan.

Qualifications

• Education: Bachelor’s Degree in real property related field preferred, completed training by an authorized real estate company, training courses offered by the IRWA, or paralegal certification is a plus.
• Professional Experience:
• Technical: Multiple years of experience as a document specialist, Title experience, or ability to read / understand title documents, Exceptional database, spreadsheet, and document generation experience. Major project experience in a multistate environment preferred. Previous supervisory experience a plus. High degree of proficiency in PC operation, including spreadsheet and word processing. Experience in database software programs.
• Communication: Must be detail oriented and have excellent oral and written communication skills. Must be highly organized, and experienced in working in a highly collaborative team environment.
• People: Commitment to customer satisfaction and the ability to work in team-oriented environment. Must be experienced in working in fast-paced environments. Must have experience being highly adaptable, to changing priorities.

Benefits

• Medical, dental, vision, and disability insurance.
• 401k package that includes both traditional and Roth IRA options and Company match.
• Paid time off contingent upon full time status, PTO is 7 days per year.
• All full-time employees enjoy a minimum of 8 Paid Holidays per year.
• TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence.
• The complete job description and application are available on TRC’s career site.

Compensation

In accordance with local law, the below salary range is applicable for the job and location associated with this requisition. Compensation will vary based upon experience, education, skill level, geographical location, and other compensable factors. Other Compensation: Employee may be eligible for participation in the Company’s annual Discretionary Bonus Program which is contingent on Company, Business Segment, and Individual performance against Key Performance Indicators which vary by year and employee.

Disclaimers

TRC is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. All employment decisions are made based on qualifications, merit, and business needs. We celebrate diversity and are committed to creating an inclusive environment for all employees.