Document Specialist

Responsibilities

• Accountable for the compilation of documents to complete each bridge file within the state.
• Weave the state provided business systems to complete the bridge documentation.
• If the state business systems cannot provide the completion of a bridge documentation, thoroughly research the “As Builts” record and reach out to the Archive Department to complete the bridge file.
• This work is complex and dynamic.

Qualifications

• A logical thinker, familiar with research techniques and not afraid to ask questions.
• An intermediate to advanced Excel user.
• Expected to perform the following tasks but not limited to:
• Conduct file research on required bridges.
• Properly identify the bridges and catalog.
• Convert the hard copy documentations to electronic file; through scanning (pdf), index and store at the temporary location.
• If any existing TIFs file are found, these files must be converted to pdf.
• A thorough audit for each bridge file is expected and documented for any anomalies (if exist).
• A random audit will be performed by the supervisor.
• A written justification is required for incomplete bridge file (after a thorough research is done).
• Create a monthly report analysis of the bridge file (as needed).
• Other duties may be assigned to provide the state with a clean bridge documentation.