Document Specialist

About Us

TRC, Member of WSP, is a global consulting environmental and engineering firm and one of the top design firms in the energy sector. Together, TRC and WSP's 83,000 experts create positive, long-lasting impacts for our communities and our clients in the power and energy, transportation and infrastructure, environmental, and property and buildings sectors. As part of our team, you'll discover a world of opportunities to connect with innovative thinkers, forge your path, and have fun tackling the world's most challenging projects. At TRC, Member of WSP, you can have a rewarding career on every level.

Overview

We are seeking a highly skilled Right of Way Document Specialist to join our team. The ideal candidate will have a strong background in right of way title experience and a proven track record in handling land database technology. This role requires meticulous attention to detail, excellent organizational skills, and the ability to thrive in a collaborative team environment.

Responsibilities

• Works across multiple TRC land projects, as well as with the land management team across various administrative support needs.
• Responsible for database management and document generation as required by the right of way procedure for the project.
• Affirms that the Land files are kept in accordance with the Land Procedure; oversees all Land administration.
• Affirms that all right of way data is being input into the database correctly.
• Ensures that all right of way data exports and reports generated from the database are accurate.
• Produces reports from the database as requested.
• Works closely with project personnel and the Land Manager to assess the accuracy, efficiency, and effectiveness of reports.
• Affirms all tasks follow the approved Project Procedures.
• Assembles and maintains right of way tract files according to the approved Project Procedures.
• Maintains electronic copies of landowner documents as required by the approved Project Procedures.
• Assists in preparing all acquisition packages prior to issuing to Land Agents.
• Reviews all executed documents for accuracy.
• Reviews payments for easements and damages.
• Prepares ownership, survey permission and construction line lists.
• Prepares releases and subordinations for mortgages and liens when required by the approved Project Procedures.
• Supports landowner mail outs and tracks registered and certified mail receipts.
• Records executed documents in the appropriate county after approval by Manager or Supervisor.
• Administers line list reports, survey restrictions reports, and construction restrictions reports.
• Reviews completed files for execution by all parties in interest, checks for proper notarizations, assures all supporting forms have been properly executed, transfers all original documentation to office file and sends all required instruments for recording.
• Reviews tract files for completeness and compliance with the approved Project Procedures.
• Reviews each condemnation file for completeness and transmits to Manager.
• Arranges for transfer of hardcopy tract files to client at project completion.
• Supports the administrative needs of the land management team.
• Adheres to project Safety Plan.

Qualifications

• Bachelor’s degree in real property related field preferred, completed training by an authorized real estate company, training courses offered by the IRWA, or paralegal certification is a plus.
• Multiple years of experience as a document specialist, Title experience, or ability to read / understand title documents.
• Exceptional database, spreadsheet, and document generation experience.
• Major project experience in a multistate environment preferred.
• Previous supervisory experience a plus.
• High degree of proficiency in PC operation, including spreadsheet and word processing.
• Experience in database software programs.
• The ability to demonstrate initiative and assertiveness, the ability to plan and manage work in an efficient manner, and the ability to work well under stress and time pressures.
• Critical knowledge and skills in land descriptions and terminology, easements, and a variety of conveyance documents.
• Practical experience in the application, modification and adaptation of standards, techniques.
• Excellent oral and written communication skills.
• Experienced in working in a highly collaborative team environment.
• Experienced in working in fast-paced environments.
• Experienced in being highly adaptable, to changing priorities.

Benefits

• Medical, dental, vision, and disability insurance.
• 401k package that includes both traditional and Roth IRA options and Company match.
• Paid time off contingent upon full-time status, PTO is 7 days per year.
• All full-time employees enjoy a minimum of 8 Paid Holidays per year.
• TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence.
• These benefits are applicable to US employees depending on their employment status (full time, part time, or temporary).

Compensation

In accordance with local law, the below salary range is applicable for the job and location associated with this requisition. Compensation will vary based upon experience, education, skill level, geographical location, and other compensable factors.

Disclaimers

TRC is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. All employment decisions are made based on qualifications, merit, and business needs. We celebrate diversity and are committed to creating an inclusive environment for all employees.