Document Management Specialist
Position Summary
Axiom Space seeks a resilient, high-energy Document Management Specialist who can thrive in a complex, fast-moving environment. The role manages the full lifecycle of technical documents, enforces standards, and ensures precise revision and release control. It drives process discipline, supports audit readiness, and administers collaboration platforms such as Confluence, Jira, and Box.
Key Duties & Responsibilities
Develop, implement, maintain, and follow approved document control procedures, work processes, and instructions
Execute quality control on all incoming and outgoing documentation and correspondence, identifying irregularities and non-compliance
Provide technical guidance and support to project team members on automated document management tools
Deliver Document Management System guidance and training to Axiom personnel, customers, and contractors/consultants
Evaluate existing work processes and implement improvements within assigned areas
Participate in quality assurance audits, internal reviews, and external audits
Manage the full document lifecycle from number assignment through final release, coordinating stakeholder reviews, comment collection, redline tracking, and signature routing
Maintain Atlassian Confluence sites, Jira tracking systems, and Box Drive repositories for assigned projects
Maintain document tracking logs and reports using Microsoft Office applications and other organization-specific tools
Ensure proper marking and control of proprietary and sensitive information in compliance with restricted data requirements
Provide backup or surge support for Program Boards and Project Lifecycle Milestone Reviews
Support meeting logistics including conference room setup, Outlook calendar coordination, meeting minutes, and documentation of decisions and formal actions
Communicate project progress, status, and potential issues to stakeholders and leadership
Implement and maintain agile project management methodologies throughout the project lifecycle
Perform additional job duties as assigned
Qualifications
Bachelor’s or Associate degree in Business or English preferred; equivalent combinations of education and experience accepted
10+ years of experience in document management, records control, and change management
Proven ability to partner with stakeholders, executive leadership, and cross-functional teams to gather requirements, obtain information, and ensure follow-through
Strong time-management and organizational skills with a consistent record of meeting tight deadlines and maintaining high quality
Working knowledge of AS9100 Quality Management Systems for aviation, space, and defense
Demonstrated success delivering results in fast-paced, ambiguous environments
Sound judgment and proactive problem-solving applied to complex operational challenges
High attention to detail and accuracy, consistently producing high-quality documentation and outcomes
Core Skills
Expert-level proofreading with a sharp eye for errors, inconsistencies, and compliance issues
Advanced user of Microsoft Office Suite, Confluence, Jira, and Box Drive
Highly organized, detail-driven, and collaborative, with strong problem-solving instincts
Strong communicator able to convey information clearly and confidently to all levels of the organization
Experienced in producing concise, accurate meeting minutes and action documentation
Skilled in coordinating meeting logistics, technology setup, and calendar workflows
Self-starter with a proven ability to work independently and take initiative
Tech-solutioning in using systems and tools to move smarter and faster
Passion for space and the mission
Core Competencies
Accountability
Technical Rigor
Execution Discipline
Pride of Delivery
Work Environment
Generally, an office environment, but can involve inside or outside work depending on the task.
Requirements
Meeting these requirements is a condition of employment.
Management has the prerogative to select at any level for which the position is advertised.
Must be willing to work evenings and weekends as needed to meet critical project milestones.
Physical Requirements
Work may involve sitting or standing for extended periods (90% of the time)
May require lifting and carrying up to 25 lbs. (5% of the time)
Standard office equipment (PC, phone, printer, etc.)
Equal Opportunity Employer
Axiom Space is proud to be an equal opportunity employer. Axiom Space does not discriminate on the basis of race, regional color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with disability, or other applicable legally protected characteristics.