Document Coordinator

Applicants must be eligible to work in the United States without visa sponsorship now or in the future. No staffing agency candidates will be considered for this position.

Pay

The expected hourly range for this position is $30.00 – $51.00 depending upon experience.

Company Overview

WDF Inc., a Tutor Perini Company, is one of the largest specialty mechanical contractors in the New York metropolitan area. The firm self‑performs HVAC, plumbing, sprinkler, and specialty general construction for both public and private sectors. Notable projects include the Time Warner Building, Rockefeller Center, Lincoln Center, Yankee Stadium, Madison Square Garden, Seven World Trade Center, and Goldman Sachs' Lower Manhattan Headquarters.

About the Role

The Construction Document Coordinator is responsible for coordinating the flow of project documentation among project teams, clients, consultants, contractors, and subcontractors. This role serves as a central point of contact for document processing, ensuring timely communication, accurate documentation, and efficient project administration.

Responsibilities

• Project Documentation Coordination
  • Coordinate preparation, review, distribution, and filing of project documents.
  • Process RFIs, submittals, transmittals, change requests, and contract correspondence.
  • Monitor document routing to ensure timely reviews and approvals.
  • Maintain project tracking logs and status reports.
• Administrative Support
  • Support Project Managers, Construction Managers, and field staff with document‑related activities.
  • Prepare meeting agendas, minutes, and project reports.
  • Coordinate document submissions to clients and regulatory agencies.
  • Assist in maintaining project schedules and deliverables.
• Communication Management
  • Serve as a liaison between clients, consultants, subcontractors, and project teams.
  • Ensure project correspondence is distributed appropriately.
  • Track action items and follow up with responsible parties.
  • Facilitate information sharing among project stakeholders.
• Quality Control
  • Review documents for completeness, formatting, and compliance with project standards.
  • Verify required approvals and signatures are obtained.
  • Ensure consistency across project documentation packages.
  • Assist with project audits and quality management procedures.
• Closeout Support
  • Coordinate collection of closeout documentation.
  • Assist with preparation of as‑built drawings, warranties, O&M manuals, and turnover packages.
  • Ensure all project records are complete prior to project closeout.

Requirements

• Associate’s or Bachelor’s degree in Construction Management, Engineering Technology, Business Administration, or a related discipline preferred; High School Diploma required.
• 2–5 years of experience in construction administration, project coordination, or document management.
• Familiarity with commercial, heavy civil, transportation, utility, or infrastructure projects preferred.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with Procore, SharePoint, and Autodesk Construction Cloud required; P6, Oracle Unifier, or e‑Builder preferred.
• Strong document tracking and reporting capabilities.
• Excellent organizational, multitasking, verbal, and written communication skills.
• Detail‑oriented, process‑driven, and able to work effectively in a fast‑paced construction environment.
• Strong customer service and stakeholder management skills.

Our Mission

We build critical infrastructure that creates a better world.

Our Vision

We strive to be the preeminent full‑service civil, building, and specialty contractor by delivering innovative, transformative projects through world‑class execution.