Document Controller, Operations

Duties & Responsibilities

• Ensure the effective application of Venture Global LNG’s Document Control processes, procedures, numbering standards, tools and systems
• Perform Document Control activities including the management of all drawings, correspondence, internal documentation, and final documentation for operations
• Support document control activities with facility documents in both electronic and hard copy as applicable
• Interface and align with the Operations Management of Change (MOC) and Control of Work (COW) processes
• Interface and assure that External Document Control functions conform and deliver to Venture Global LNG’s Document Control standards
• Utilize and share lessons learned in accordance with Venture Global LNG’s best practices
• Responsible for maintaining integrity of the Facility information stored in Venture Global LNG’s Information Management System (IMS)
• Respond to user queries and status requests

Interfaces

• Develop and maintain interfaces with key stakeholders within the Company as well as external as applicable
• Support and champion document management standardization objectives through the provision of training and other knowledge sharing activities
• Research and maintain awareness of DC standards and business best practices for facility documentation
• Efficient and close coordination with VG Operations to interface and closeout all Management of Change (MOC) and Control of Work (COW) activities

Administration

• Ensure Operations Management of Change (MOC) and Control of Work (COW) processes always align to VG – Document Control work processes and standards
• Deliver efficient, effective, and secure management of documents and user support that includes document capture, quality assessment, rejection as applicable, numbering, updating, review routing, distribution to ensure that documents adhere to the documentation requirements (name, revisions, review and approved, etc.)
• Process incoming requests accurately, and in a timely fashion
• Timely distribution of documents based on pre-approved Document Distribution Matrix (DDM)
• Perform quality assurance to ensure integrity and accuracy of the Master Document List
• Facilitate training and guidance for end users on the use of the IMS
• Oversee the application of document numbers and the delivery of documents
• Daily contact with Venture Global Operations Information Manager
• Proactive in addressing or sharing issues with others who can address them