Document Controller - Engineering

Essential Job Responsibilities

• Manage day-to-day document control activities for Engineering projects, including document receipt, registration, version control, distribution, and archiving.
• Ensure proper document naming, numbering, revision control, and approval workflows.
• Maintain document registers and transmittal logs.
• Support document control during FEL, design development, procurement, construction, and close-out phases.
• Support the Engineering leadership team in evaluating, selecting, and implementing a Document Management System (DMS/EDMS).
• Help define document control standards, procedures, workflows, and governance rules for the Engineering Department.
• Develop and maintain document control templates, metadata structures, and filing conventions.
• Aid with system configuration, testing, rollout, and user support.
• Develop and maintain Engineering document control procedures aligned with project governance and FEL stage-gates.
• Ensure document readiness and completeness for stage-gate reviews and approvals.
• Support audits, reviews, and compliance checks related to engineering documentation.
• Promote consistency across projects and external engineering partners.
• Cook up with Project Managers, engineers, consultants, and contractors regarding document requirements and workflows.
• Provide guidance and training to internal users on document control processes and tools.
• Maintain and update the Engineering web portal.
• Support continuous improvement initiatives related to document management efficiency and quality.

Qualifications

• Technical degree or diploma in Administration, Information Management, Document Control, Engineering, or related discipline.
• 3-7 years of experience in document control within engineering, construction, or capital project environments.
• Experience with electronic document management systems (EDMS) and collaboration platforms (SharePoint, Aconex, ProjectWise, etc.).
• Experience supporting the setup or implementation of a DMS/EDMS strongly preferred.
• Familiarity with engineering deliverables, drawings, specifications, and technical documentation.
• Strong organizational skills and attention to detail.
• Knowledge of document control standards, transmittals, revision control, and archiving best practices.
• Proficiency with common document management platforms and MS Office tools.
• Excellent written and verbal communication skills in English; Spanish proficiency is a plus.

Benefits

• Medical, dental, and vision insurance.
• Basic life and accidental death insurance.
• Paid disability insurance, including paid parental leave if eligible.
• An Employee Assistance Program.
• Paid sick and vacation time, and company holidays if eligible.
• Paid bereavement leave.
• Paid jury duty.
• Eligible employees can enroll in the company's 401k plan, as well as a retirement plan.
• Discretionary and/or metric-based bonuses dependent on their position.