Document Controller

ROLEWHC LLC (A Surerus Murphy Company) is seeking a Document Controller to handle project and corporate documents and records, ensuring document control data accuracy, traceability, quality, and integrity in adherence to the QHSE Management System.

Responsibilities

• Organize, manage, and track proposal/project documents and correspondence, including electronic and hard copy documents.
• Work with project stakeholders to:
  • Support development of proposal and project folder structures that suit the structure and flow of information.
  • Develop document control and information management deliverables as specified by contract requirements.
  • Issue documents for squad checks.
  • Provide reporting for traceability and tracking of document and drawing statuses.
  • Follow up on overdue reviews and delayed approvals.
  • Maintain the audit trail of reviews undertaken.
  • Maintain document and correspondence registers, ensuring document numbers are unique, correct revisions are used, and distribution is tracked.
  • Ensure document management standards are met and followed.
• Be a key partner to the Project Manager to ensure document control requirements at the project level are met, using both internal (SMJV) and client standards.
• Support internal stakeholder requests for document updates by facilitating template development, preparation and setup, technical writing, and digital form development as required.
• Coach and train internal stakeholders at all levels of the business on document management practices and document development.
• Analyze, research, and resolve documentation issues.
• Lead and/or contribute to optimization and development of governance documentation (e.g., standards, processes, work instructions).
• Collaborate closely with Quality Control Leads and Administrators to compile and submit turnover packages, including (when required) bookmarked PDF files from approved documentation for turnover packages.
• Participate as a subject matter expert in client, regulator, and other audits when required.
• Assist with paper and electronic records filing and quality assurance, and perform administrative tasks as needed.
• Carry out other duties as reasonably required to support the objectives of the company.

Requirements

• High School Diploma.
• Degree in a related field and/or combination of education and relevant experience (preferred).
• 3-5 years of experience in a document control or coordinator position.
• Document control experience in the construction industry or with an EPCM is considered an asset.

Skills

• Exceptional communication skills and comfort in presenting to or training groups of people.
• Knowledge of document management principles, procedures, and practices.
• Technical writing, proofreading, formatting, and editing ability highly recommended.
• Familiarity with engineering drawings and construction documentation is an asset.
• Understanding of contracts and contract structures is an asset.
• Expert knowledge of Word and Excel are critical, with proficient knowledge of other MS Office Suite programs (Outlook, PowerPoint, Visio, Access).
• Proficient knowledge of SharePoint.
• Proficient knowledge of Adobe or equivalent PDF software.

Working Conditions

This position can be based at our Broussard, LA or The Woodlands, TX office. Travel to project sites is required.

Reporting Relationships

The Document Controller reports to the Director of Risk, Assurance, and Compliance. The position has no supervisory duties.