Document Control Specialist - Baton Rouge, LA

About the role

Orbital Engineering, Inc. is seeking a Document Control Specialist to support our organization. The Document Control Specialist supports the organization by managing the complete lifecycle of project documentation. This role ensures accuracy, compliance, traceability, and timely distribution of documents across engineering, construction, procurement, and client teams. The position also supports the implementation and ongoing management of Aconex and other electronic document management systems (EDMS). This is an on-site position that will report to our Baton Rouge, LA Office.

Responsibilities

• Manage receipt, review, processing, distribution, and archiving engineering and construction project documentation.
• Maintain project document registers, workflows, metadata, and revision histories to ensure complete traceability and audit-readiness.
• Perform QA/QC checks to verify accuracy of document formatting, title blocks, numbering, metadata, and compliance with contract or client requirements.
• Prepare, process, and track transmittals, submittals, and deliverables through Aconex or other systems.
• Monitor document workflows to ensure timely action by reviewers and approvers; follow up as needed.
• Ensure all team members are using the most current and approved documents, drawings, and specifications.
• Support the configuration and ongoing management of Aconex (templates, workflows, roles/permissions, metadata standards).
• Provide basic troubleshooting for end users and escalate technical issues to IT or system administrators.
• Assist with onboarding new project teams into Aconex or other EDMS platforms.
• Contribute to the development and continuous improvement of document control procedures, naming conventions, folder structures, and quality standards.
• Work closely with Project Managers, Engineers, Designers, QA/QC, Procurement, and Construction teams to facilitate consistent document flow.
• Coordinate with vendors, clients, and subcontractors on document submissions, format expectations, and compliance requirements.
• Support project handover by organizing final documentation deliverables, including as-builts, O&M manuals, and required closeout packages.
• Adhere to Orbital’s Quality Management System and client contractual documentation requirements.
• Support routine audits of project documentation and help resolve gaps or inconsistencies.
• Maintain organized, accurate, secure document repositories following retention and archival policies.

Requirements

• 5+ years of document control experience, preferably in engineering, industrial, energy, or construction environments.
• Proficiency with Aconex or other engineering document management systems (e.g., ProjectWise, Meridian, Documentum, Procore, SharePoint).
• Understanding of drawing standards, electronic drawing file types, and AutoCAD or CAD document components.
• Strong computer proficiency, including Microsoft Office (Excel, Word, Outlook, Teams).
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Strong