Document Control Specialist

About the role

This individual will report to our client’s field office in Norfolk, VA (5 days per week). Be involved in projects with our Project Controls Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.

Responsibilities

• Support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents.
• Work with the Document Control Manager and Document Control Team to ensure policies and procedures are being followed.
• Implement an efficient work-flow process, monitor daily activity, and implement modifications.
• Work within the existing Electronic Document Management System (EDMS).
• Provide Document Management support to the entire project team.
• Retrieve files; upload/download files; manage document naming convention, numbering, assigning, and distribution.
• Process incoming/outgoing documentation.
• Ensure that electronic record files as required are maintained in good order to comply with contractual requirements.
• Familiar with the Submittal and RFI Packages Procedure and Processes.
• Work with project department leads to ensure timely processing of documentation.
• May occasionally be required to manage day-to-day operations of the Document Control Team.

Requirements

• Bachelor's Degree or equivalent experience.
• 1–3 years of project experience in a Document Control or similar role, working in the construction industry.
• Experience with Microsoft Excel and ProjectWise.
• Excellent organization, coordination, and prioritizing skills.
• Strong reading, comprehension, and written retention skills.
• Exhibit good problem-solving skills and superior attention to detail.
• Exceptional client relations and customer service skills.
• Energetic, self-motivated, and quick to learn with a focus on continuous improvement.
• Ability to work in a team or independently in a multi-disciplinary team environment.
• Maintain confidentiality at all times.

Benefits

• Medical, dental, vision, disability, life, and retirement savings.

Pay

Expected Salary: $76,689 – $78,769/year.