Document Control Specialist

About the Company

Panelmatic, Inc. was founded in 1957 in Youngstown, OH to serve manufacturing industries with the design and build of custom electrical, instrument, and pneumatic control panels. Our business has grown to support expansion for clients across the chemical, environmental, food, pulp and paper, rubber, petroleum, pharmaceutical, glass, metals, and utilities industries. We deliver equipment worldwide and adhere to rigorous domestic and international standards, providing comprehensive service from sales and design through fabrication, testing, and delivery. Known for high-quality, custom-built control packages and technological expertise, Panelmatic efficiently handles large and complex projects.

Responsibilities

• Prepare and submit final documentation packages (Data Books/Quality Data Packages/IOMs), including spec sheets, MTRs, inspection reports, change notices, AS BUILT drawing packages, and other required materials per purchase order or project requirements.
• Manage in-process submittals using company templates and submit documents through customer web portals or document control systems.
• Coordinate and submit monthly reports to each state and third-party agency in alignment with their specific certification program requirements.
• Submit state approval packages following release from the Engineering department.
• Work cross-functionally with Project Managers, Engineers, and Project Coordinators across multiple locations (Houston, Conroe, Brookfield, Youngstown) to gather and organize required documentation.
• Ensure documentation practices align with Quality department standards to maintain consistency and accuracy across all project submittals.

Requirements

• High school diploma or GED.
• Three years’ experience in document control, quality, or project coordination.
• Ability to work out of both the Houston (77038) and Conroe (77301) locations, depending on business needs.
• Familiarity with technical documentation such as spec sheets, inspection reports, and engineering drawings.
• Ability to manage multiple priorities and work with cross-functional teams.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office Suite; experience with document control systems and customer portals.
• Alignment with company core values.

Benefits

• Medical, dental, vision, HSA, term life, AD&D, STD, and LTD insurance.
• 100% medical premium paid by Panelmatic for employee-only coverage; 80% Panelmatic-paid / 20% employee-paid dependent coverage.
• 401(k) contributions matched 100% up to 4%.
• Scholarships, educational reimbursement, paid volunteerism, and professional development opportunities.
• PTO and paid holidays.
• Career advancement opportunities.
• Competitive wages.
• Family-friendly environment with average employee tenure above five years.