Document Control Specialist

Job Summary

About the role

This work will be performed under general supervision.

Responsibilities

• Assists with the document preparation for scanning (i.e., removes all staples, paper clips).
• Handles document retrieval requests, and assists in document reproduction.
• Maintains the master project/drawing/specification files as the repository of design/construction documents.
• Maintains transmittal logs and records and ensures compliance.
• Organize, prepare and box inactive records for archives, storage, retention and/or destruction.
• Responsible for maintenance of the project electronic and physical library records.
• Serves as main contact for file maintenance, quality control and retrieval of physical files within the central library.
• Supports and maintain the operation of the Electronic Management & Physical File Structure Systems.

Requirements

• 3-5 years of previous support experience required.
• Experience with Contract Manager or other contract management tool is preferred.
• Familiarization with Prolog, ERP systems and other related project management software preferred.
• Must be detailed oriented, have excellent organizational skills and have the ability to multi-task.
• Proficiency with Microsoft Office Package; strong understanding of Word, Excel, and Outlook.
• Requires a high school diploma, Associate's Degree preferred (or equivalent working knowledge/experience).
• Strong interpersonal and communication skills, both written and verbal, and a professional demeanor are required.

Qualifications

• May stoop, kneel, or bend, on an occasional basis.
• Must be able to comply with all safety standards and procedures.
• Requires a high school diploma, Associate's Degree preferred (or equivalent working knowledge/experience).
• Physical requirements include sitting, standing or walking short distances for up to the entire duration of a shift/work day. Will lift, push or pull objects up to pounds on an occasional basis. Will use telephone, computer system, email, and other electronic devices on a frequent basis to communicate with internal and external customers or vendors.

Skills

• Detail oriented.
• Excellent organizational skills.
• Ability to multi-task.
• Proficiency with Microsoft Office Package.

Benefits

• Market Competitive Salary (paid weekly).
• Bonus Eligibility based on company, group, and individual performance.
• Employee Stock Ownership Plan & 401K.
• Industry Leading Health Coverage.
• Starting Your First Day.
• Flexible Time Off (FTO).
• Medical, Health Savings, and Wellness credits.
• Flexible Spending Accounts.
• Employee Assistance Program.
• Workplace Wellness Programs.
• Mental Health Program.
• Life and Disability Insurance.
• Employee-Owner Perks.
• Educational Assistance.
• Sundt Foundation - Charitable Employee-Owner's program.

Pay

• Market Competitive Salary (paid weekly).

Schedule

• Starting Your First Day.