Document Control Specialist

About the role

This role will provide administrative support and document control support to Project Director, Project Manager, Project/Commissioning Engineer (P/CE) and site CST and QA team members.

Responsibilities

• Development and maintenance of Owner's schedules and Integrated Master schedules including all contractors and stakeholders.
• Assist in monitoring the safety, environmental, and quality management of the Site Work.
• Participates in all EHS activities as required by the project team.
• Provide input and support for document reviews.
• Provide input and support for turnover packages.
• Provide input into daily logs, weekly reports, and monthly project progress reports.
• Participate in system walk downs, develop completion punch lists, and ensure accurate and complete documentation of system checkout, compliance checks and turnover between EPC Contractor's Construction and Start-up/Commissioning Teams prior to Owner Substantial Completion.
• Participate in Owners and EPC meetings.
• Assure that turnover packages, initial acceptance, testing, and punch lists for each system are complete and approved.
• Compile System Description Library and System Commissioning index for Owner's project team and distribute to Project Management.
• Participate in regular meetings with the Owner Project team to inform them of progress and issues.
• Conduct all activities in accordance with the agreed-to Project Procedures.
• Maintain the confidentiality of the Owner and EPC contractor information.

Qualifications

• Knowledge and proficiency in electronic documentation software and system including MSWord, MSExcel, MSSharePoint, and contractor PMIS iDOCS.
• Experience in setting up and reviewing document naming and numbering formats to ensure consistency per project and work group standards.
• Experience and knowledge in engineering drawing and documentation standards (general), nomenclature and engineering disciplines to ensure naming, numbering, and archiving are maintained accordingly.
• Experience in field records review for quality assurance and completeness and the ability to identify document deficiencies for escalation.
• Communication skills to facilitate information and document exchange between contractor(s) and the utility.

Benefits

• Medical, Dental, Vision, Life Insurance, Short and Long-Term Disability
• 401(k) match
• Flexible Spending Accounts
• EAP
• Parental Leave
• Paid time off and Holidays

Pay

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.