Document Control Specialist

About the role

PDS Tech Commercial is seeking a Document Control Specialist to support complex engineering and project execution activities. The ideal candidate will enjoy organization, project support, stakeholder collaboration, and managing critical project information in a fast-paced technical environment.

Responsibilities

• Document Control & Distribution: Accurately and efficiently process incoming and outgoing transmittals, distribute project documentation according to established project requirements and distribution matrices, and ensure all documents are processed within one business day.
• Tracking & Reporting: Generate weekly reports on document status and project deliverables, monitor document progress, and provide visibility into outstanding actions. Maintain project document indexes using project-specific templates, track and manage document revisions and updates.
• Project & Customer Support: Support internal and external document requests, assist project teams, suppliers, and customers with document-related inquiries, help establish project-specific document control requirements, and provide guidance on document management procedures and best practices.
• Document Management Systems Support: Assist with project setup and administration within ProjectWise, ensure records are properly maintained and accessible, maintain complete document history and audit trails.
• Compliance & Quality Assurance: Adhere to document retention and management standards, ensure compliance with departmental procedures and project requirements, maintain complete revision histories throughout project execution, support budget and productivity targets while maintaining document quality.

Requirements

• Experience in document control, project coordination, records management, or related administrative functions.
• Strong attention to detail and organizational skills.
• Experience managing technical or project documentation.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Proficiency with Microsoft Office applications.

Preferred Qualifications

• Experience in the oil and gas industry.
• Experience working with ProjectWise or other document management systems.
• Engineering, EPC, manufacturing, or industrial project experience.
• Understanding of document revision control and transmittal processes.
• Experience supporting suppliers, customers, and project teams in a technical environment.