Document Control Specialist

Responsibilities

• Manage receipt, review, processing, distribution, and archiving of engineering and construction project documentation.
• Maintain project document registers, workflows, metadata, and revision histories to ensure complete traceability and audit-readiness.
• Perform QA/QC checks to verify accuracy of document formatting, title blocks, numbering, metadata, and compliance with contract or client requirements.
• Prepare, process, and track transmittals, submittals, and deliverables through Aconex or other systems.
• Monitor document workflows to ensure timely action by reviewers and approvers; follow up as needed.
• Ensure all team members are using the most current and approved documents, drawings, and specifications.
• Support the configuration and ongoing management of Aconex (templates, workflows, roles/permissions, metadata standards).
• Provide basic troubleshooting for end users and escalate technical issues to IT or system administrators.
• Aid in onboarding new project teams into Aconex or other EDMS platforms.
• Contribute to the development and continuous improvement of document control procedures, naming conventions, folder structures, and quality standards.
• Work closely with Project Managers, Engineers, Designers, QA/QC, Procurement, and Construction teams to facilitate consistent document flow.
• Carefully coordinate with vendors, clients, and subcontractors on document submissions, format expectations, and compliance requirements.
• Support project handover by organizing final documentation deliverables, including as-builts, O&M manuals, and required closeout packages.
• Adhere to Orbital’s Quality Management System and client contractual documentation requirements.
• Support routine audits of project documentation and help resolve gaps or inconsistencies.
• Maintain organized, accurate, secure document repositories following retention and archival policies.

Qualifications

• 5+ years of document control experience, preferably in engineering, industrial, energy, or construction environments.
• Proficiency with Aconex or other engineering document management systems (e.g., ProjectWise, Meridian, Documentum, Procore, SharePoint).
• Understanding of drawing standards, electronic drawing file types, and AutoCAD or CAD document components.
• Strong computer proficiency, including Microsoft Office (Excel, Word, Outlook, Teams).
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills and the ability to work with diverse technical and non-technical stakeholders.
• Ability to work independently while supporting multiple teams remotely.

Benefits

• Medical, dental, vision, and prescription drug coverage.
• A 401(k)-retirement savings plan.
• Supplemental insurance options.
• Company-paid life and AD&D insurance.
• Company-paid short-term disability coverage.
• A generous paid time off program.