Document Control Specialist

About the role

The Document Control Specialist is responsible for collecting, maintaining, and distributing all project documents. This position will assist all levels of staff on a project.

Responsibilities

• Performs administrative functions such as filing; correspondence log maintenance; processing incoming and outgoing correspondence and transmittals into the hard file and electronic database system; record and store photographs; schedule meetings.
• Manage documentation, compliance reporting and all filing system developments.
• Assists in preparation of reports and Power Point presentations; development and updating of project administrative procedures and in maintenance of project manuals and library.
• Tracks and manages the resolution of RFI's, submittals, and change orders.
• Reviews, logs, and acts upon incoming and outgoing documents associated with project.
• Input daily project information into the computer system.
• Works with Construction Management Team to prepare and submit monthly reports.
• Archives all project records and maintains record keeping of such documents.

Qualifications

• Associate degree in Business Management or related discipline
• Minimum 1-year previous document control experience, preferably in a construction environment
• Can be a combination of education, training, and relevant experience

Skills

• Computer, filing, and 10-key skills required
• Attention to detail is necessary; strong analytical skills favored
• Remarkable level of discretion and interpersonal skills to handle sensitive and confidential matters and documentation
• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
• Prioritize and manage multiple tasks, changing priorities as necessary
• Work under pressure and adapt to changing requirements with a positive attitude
• Oral and written communication skills as required for the position
• Self-motivated, proactive and an effective team player
• Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

Benefits

• ESOP - Employee Stock Ownership
• 401k
• Annual bonus program based upon performance, profitability, and achievement
• 17 PTO days per year plus 10 paid holidays
• Medical, Dental, Vision Insurance
• Term Life, AD&D Insurance, and Voluntary Life Insurance
• Disability Income Protection Insurance
• Pre-tax Flexible Spending Plans (Health and Dependent Care)
• Charitable Giving Match with our Rosendin Foundation