Document Control Specialist

Responsibilities

• Receive and issue documents to/from multiple clients and distribute appropriately.
• Develop and maintain spreadsheets and databases for tracking.
• Avoid all documents issued to be in accordance with client/project standards.
• Create and maintain turnover packages and ensure delivery to client as per project requirements.
• Aid in facilitating the movement of documents between Kleinfelder and clients through emails, transmittals, and client document management systems.
• Manage Requests for Information (RFIs) and other requests from staff and clients.
• Process vendor documentation received from and sent to vendors.
• Track document/drawing numbers, revisions, and engineering holds.
• File and archive documents, ensuring proper storage for easy retrieval if needed.
• Coordinate between different engineering projects and disciplines.
• Follow Standard Operating Procedures in Document Control that meet Kleinfelder and client project standards, and participate in the creation and revision of additional procedures.
• Provide assistance and ongoing mentorship to junior personnel, to maintain an effective team.

Qualifications

• Post-Secondary Diploma in Information/Document Management or a suitable combination of education and practical experience managing documents.
• Minimum 4 years of experience as a Document Controller.
• Proficiency in MS Office Suite programs used to create reports and documents.
• Knowledge and experience with UDOT is a must.

Skills

• Team leadership and teamwork skills.
• Mentoring skills.
• Client service oriented.
• Excellent oral and written communication skills.
• Strong attention to detail.
• Strong organizational awareness.
• Results and change management.
• Excellent organizational and time management skills.
• Dependable self-starter.

Position Conditions

• Job is performed in a hybrid work from home/office environment to suit position demands.
• Candidates will be required to satisfactorily complete employment reference checks, verification of professional licensure and/or educational credentials, a motor vehicle report (MVR), and a comprehensive background check.

Benefits

• Medical
• Dental
• Vision
• Life insurance
• 401(k) plan
• Paid holidays

Career Development

• We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths.
• We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program.

Equal Opportunity

• Kleinfelder , and its’ subsidiaries and affiliates , is an Equal Opportunity Employer – Minorities/Women/Disabled/Veterans.

Notice to Third Party Agencies

• Please note that Kleinfelder , and its’ subsidiaries and affiliates , does not accept unsolicited resumes from recruiters or employment agencies.