Document Control Specialist

Fluence (Nasdaq: FLNC) is a global market leader delivering intelligent energy storage and optimization software for renewables and storage. Our solutions and operational services are helping to create a more resilient grid and unlock the full potential of renewable portfolios. With gigawatts of successful implementations across nearly 50 markets, we are transforming the way we power our world for a more sustainable future.

About the role

The Document Control Specialist leads project Document Control efforts in coordination with the Project Team, facilitating document flow (e.g., RFIs, submittals, and transmittals) to clients and suppliers while systematically assembling project documentation. This role works closely with the Project Manager and project team, utilizing existing document control procedures and templates to meet project-specific requirements. The specialist is responsible for creating and maintaining the Master Submittal Register, updating it weekly, and ensuring team members are informed about missing, scheduled, or required documents. The role is based in the Americas and reports to the Document Control Manager.

Responsibilities

• Develop the Project Master Submittal Register in coordination with the Project Team
• Maintain and update the Project Master Submittal Register during project execution
• Track incoming and outgoing documentation to clients and suppliers
• Manage the project document flow process with clients and suppliers
• Receive and file documents according to the Document Control Procedure
• Distribute documents for workflow processing
• Actively manage project workflow, following up with the Project Team on required submittals and RFI responses
• Submit variance reports to the Leadership team for project document deliverables
• Understand KPI reports and submit KPI data to Leadership

Requirements

• 5+ years of experience as a Document Control Specialist
• 5+ years of experience with Document Control Management Systems
• Experience developing Project Control Variance Reports
• Ability to work in a matrix organization
• Strong teamwork and collaboration skills
• Ability to multitask across multiple projects
• Ability to work in a fast-paced environment
• Excellent communication skills

Required travel: 10%

Our Culture

At Fluence, our culture drives our ambitious growth strategy and fuels our mission to transform the future of energy. Our core cultural pillars empower us to innovate, collaborate, and lead with purpose:

• Unleash Voices: We believe every voice matters. We encourage openness, active listening, and decisive action to create a culture where everyone contributes to our success. Diverse perspectives are heard and valued, driving innovation and progress.
• Customer Fluent: Our customers are at the heart of everything we do. We deliver exceptional value by understanding and adapting to their needs, continuously improving and innovating to exceed expectations.
• Infinite Impact: We push boundaries to deliver sustainable, game-changing solutions that shape a brighter, more energy-efficient future. Our team is passionate about making a lasting impact for generations to come.
• All In: We are relentlessly focused on growth, embracing an ownership mindset to seize opportunities and accelerate progress.

To join our team, you must be legally authorized to work in the United States without employer sponsorship.