Document Control Specialist

Key Responsibilities

• Establish and maintain document control procedures for the project.
• Manage project documentation within SharePoint and other electronic document management systems.
• Create and maintain project document registers, transmittal logs, distribution lists, and tracking systems.
• Track document submissions, reviews, revisions, approvals, and final disposition.
• Ensure documents follow established naming, numbering, filing, and version-control standards.
• Maintain organized electronic repositories and appropriate user access permissions.
• Cook up document flow between project management, engineering, field personnel, contractors, and other stakeholders.
• Monitor required project deliverables and identify missing or overdue documentation.
• Reconcile document registers and deliverable lists against records received.
• Maintain accurate status reporting for outstanding and completed documentation.
• Manage confidential, sensitive, and restricted project information appropriately.
• Support field teams with document management and recordkeeping activities.
• Aid in the organization and retention of electronic and hardcopy project records.
• Support turnover packages, final documentation, and project closeout activities.
• Maintain project records through completion and transfer to the appropriate long-term recordkeeping system.
• Provide additional project documentation and administrative support as needed.

Qualifications

• Previous experience in document control, project controls, records management, or project administration within an engineering, construction, energy, infrastructure, or similar project environment.
• Experience working with SharePoint or comparable document management platforms.
• Strong understanding of document tracking, revision control, transmittals, document registers, and project filing systems.
• Strong organizational skills and attention to detail.
• Ability to manage a high volume of documents while maintaining accuracy.
• Comfortable coordinating with project managers, engineers, construction personnel, contractors, and other project stakeholders.
• Proficiency with Microsoft Office and electronic document management systems.