Document Control Records Management - Specialist

6-month contract with a multinational science and technology company in Pensacola, FL. Potential for extension. W2 contract; no PTO or benefits. ACA-compliant supplemental package available for enrollment. Candidates must be legally authorized to work in the United States and able to sit on Primary Talent Partners W2 without sponsorship.

Pay

$41.00 - $46.00/hr

Schedule

8am to 5pm, dayshift

Responsibilities

• Own and manage the full documentation lifecycle, including Change Controls and Management of Change (MOC), Installation Qualification (IQ) Protocol/Reports, Risk Assessments (authoring and/or facilitating), and other required technical, operational, and quality documentation.
• Coordinate and drive cross-functional collaboration with Operations, Quality, Engineering, Process & Product Engineering, EHS, Facilities, and Maintenance to ensure documentation progresses in a timely manner, including collecting required inputs, resolving documentation gaps, and obtaining all required reviews, approvals, and signatures.
• Develop through implementation or update various technical documents, including Installation Protocols using associate Cytiva Project Engineer inputs and/or Equipment User Requirement Specifications, Lock-Out-Tag-Out Documentation, Preventative Maintenance Procedures, Standard Operating Procedures, and other critical Project Qualification Documentations. This can relate to new or modified equipment at the Pensacola site.
• Track and manage multiple projects simultaneously while serving as the central point of contact for documentation status, priorities, timelines, dependencies, and issue resolution.
• Ensure documentation meets internal standards, regulatory expectations, best practices, and compliance, ensuring adherence to ISO9001, ISO 14001, PSM, and Cytiva QMS requirements. Independent Cytiva QMS System Training will be provided.

Requirements

• Proven experience in technical writing, documentation management, or change control within a regulated or technical environment.
• Strong understanding of documentation workflows, approval processes, and compliance requirements.
• Excellent written and verbal communication skills with strong organizational and follow-up skills, and attention to detail.
• Demonstrated ability to manage multiple projects and competing priorities effectively.
• Ability to work independently while collaborating with diverse cross-functional teams.
• Bachelor’s degree in Technical Communication, Engineering, or a related field with 3-5 years of relevant experience, or an Associate degree with 5-8 years of equivalent experience in technical documentation, change control, or regulated environments.
• Experience with Microsoft Office Suite, including Word, Excel, Visio, and PowerPoint.

Preferred Qualifications

• Technical background or experience working closely with engineering, manufacturing, or process teams.
• Experience writing or facilitating risk assessments.
• Familiarity with change management systems, quality systems, or regulated environments (e.g., manufacturing, pharma, medical devices, aerospace, or similar), specifically Veeva, Gen-suite, and/or Magic Programs.
• Experience coordinating reviews and approvals across multiple departments.
• Understanding of Process Flow Diagrams (PFDs) or Process and Instrumentation Diagrams (P&IDs), Engineering Terminology, and Process Equipment Functionality.

Skills

• Project coordination and prioritization
• Stakeholder engagement and influence
• Process-driven mindset with a sense of urgency
• Problem-solving and proactive communication
• Documentation accuracy and consistency
• High mechanical aptitude
• Skilled technical writing and document management for multiple projects simultaneously