Document Control Manager - MARTA

Essential Duties and Responsibilities

• Ensure compliance with the document management standard for the Program.
• Understand and implement the requirements pertaining to the maintenance of project record documents according to the project contract.
• Install, administer, and maintain the Document Management System for tracking, retrieving, updating and maintaining all program/project documents.
• Responsible for overseeing, providing guidance and instructions for document controls staff.
• Establish and maintain a Document Control System (including tracking logs).
• Maintain all contract documents – administrative documents, bid documents, daily reports, monthly reports, test results, meetings, drawings, program sketches general correspondences, etc., as it relates to the program.
• Oversee the processing of all incoming and outgoing program documentation.
• Oversees the Document Management System for tracking, retrieving, updating, and maintaining all program/project documents.
• Develops policies and procedures for document controls for client and program participants.
• Oversees the processing of all incoming and outgoing program documentation.
• Responsible for the program’s Document Control center.
• Performs work in a safe manner and actively encourages others to comply with safety rules and regulations.

Qualifications

• Must have a Bachelor of Science degree from a four-year college or university.
• Minimum of five years of experience in Construction Management, Program Management and/or Construction industry.
• Must have experience directing employees.
• Works efficiently while handling many tasks simultaneously.
• Maintain all contract documents – administrative documents, bid documents, daily reports, monthly reports, test results, meetings, drawings, program sketches general correspondences, etc., as it relates to the program.
• Oversees the processing of all incoming and outgoing program documentation.
• Responsible for the program’s Document Control center.
• Performs work in a safe manner and actively encourages others to comply with safety rules and regulations.

Skills and Competencies

• Ability to analyze and solve problems.
• Ability to prioritize and organize.
• Knowledge of the company as well as the company’s clientele and their work.
• Supervisory skills.
• Business writing.
• Interpreting departmental policies and procedures.
• Interpersonal skills to deal with personnel situations.
• Ability to speak effectively before the client, contractors, or employees of the organization.

Expected Relationships

• Client
• All office personnel and support staff
• Vendors

Relevant Knowledge Base

• Knowledge of organizational structure of company, familiar with Division Executives – clients, legal counsel, etc.
• Excellent grammar and spelling.
• Business etiquette.
• Office theories and principles.
• Program/service offered, and terminology used.

Essential Equipment and Software Requirements

• Computer skills – MS office productivity suite includes Excel, Word, Access, PowerPoint, Outlook, etc.
• Large format and small format (plotters, printers, scanners, etc.).
• Relational Databases – SharePoint is a plus.

Physical Demands

• Sit.
• Use hands to finger, handle, or feel objects, tools, or controls.
• Talk or hear.
• Frequent walking and reaching with hands and arms.
• Occasional standing; climbing or balancing; stooping, kneeling, crouching, or crawling.
• Regularly lift and/or move up to 10 pounds; frequently lift and/or move up to 25 pounds.
• Close vision, distance vision, and color vision.