Document Control Manager
AlfaTech · San Francisco, CA · 1 mo ago
On-siteAdministrative$90k–$110k/yrFull-time
We need to produce HTML fragment with sections: About Us? Actually "About Us" is a section heading? The instructions: use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we should map content to those headings if appropriate. The posting includes "About Us", "Job Summary", "Core Responsibilities", "Ideal Candidate and Essential Requirements", "Salary Range", plus some other bits like hybrid role, location, etc. We need to decide which sections to include based on actual content.
We must not repeat job title as heading. No Job ID etc. Remove boilerplate: EEO, equal-opportunity, scam-warning, etc. Also remove navigation/cookie/legal. The posting includes "Equal Opportunity Employer", "Fair Chance", "San Francisco Notice". Those are boilerplate; we should remove them. Also "Number of Openings: 1" maybe minor metadata; we can fold into short p or drop. Probably drop.
We need to preserve all substantive information. So we need to include About Us content, Job Summary, Core Responsibilities (list), Ideal Candidate and Essential Requirements (list), Salary Range (Pay), maybe Schedule (hybrid role, expected days in office). Also maybe Benefits? Not mentioned. So we include Pay and Schedule sections if present.
We must not create sections with filler like "commensurate with experience". Salary range is given: $90,000-$110,000. So we can create Pay section with that.
Schedule: "This is a hybrid role. It is anticipated that the working days in the office will be done at our San Francisco office." So we can put Schedule section with that.
Benefits: not mentioned, so omit.
Qualifications: maybe combine Ideal Candidate and Essential Requirements as Requirements or Qualifications. The instruction list includes Requirements, Qualifications, Skills. We can decide to use Requirements for the list of candidate requirements. Or we could split: Requirements (experience, education), Skills (communication, software). But better to keep a few substantive sections. We'll have: About Us (maybe as About the role? Actually About Us is about company; but we could treat as About the role? The instruction examples include About the role. But we have About Us. We could still use
for section headings. It doesn't say every section must be one of those examples; they are examples. So we can use About Us as heading. Probably acceptable.
Thus sections: About Us, Job Summary (maybe as
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we should map content to those headings if appropriate. The posting includes "About Us", "Job Summary", "Core Responsibilities", "Ideal Candidate and Essential Requirements", "Salary Range", plus some other bits like hybrid role, location, etc. We need to decide which sections to include based on actual content.
We must not repeat job title as heading. No Job ID etc. Remove boilerplate: EEO, equal-opportunity, scam-warning, etc. Also remove navigation/cookie/legal. The posting includes "Equal Opportunity Employer", "Fair Chance", "San Francisco Notice". Those are boilerplate; we should remove them. Also "Number of Openings: 1" maybe minor metadata; we can fold into short p or drop. Probably drop.
We need to preserve all substantive information. So we need to include About Us content, Job Summary, Core Responsibilities (list), Ideal Candidate and Essential Requirements (list), Salary Range (Pay), maybe Schedule (hybrid role, expected days in office). Also maybe Benefits? Not mentioned. So we include Pay and Schedule sections if present.
We must not create sections with filler like "commensurate with experience". Salary range is given: $90,000-$110,000. So we can create Pay section with that.
Schedule: "This is a hybrid role. It is anticipated that the working days in the office will be done at our San Francisco office." So we can put Schedule section with that.
Benefits: not mentioned, so omit.
Qualifications: maybe combine Ideal Candidate and Essential Requirements as Requirements or Qualifications. The instruction list includes Requirements, Qualifications, Skills. We can decide to use Requirements for the list of candidate requirements. Or we could split: Requirements (experience, education), Skills (communication, software). But better to keep a few substantive sections. We'll have: About Us (maybe as About the role? Actually About Us is about company; but we could treat as About the role? The instruction examples include About the role. But we have About Us. We could still use About Us
but they said use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). They didn't forbid other headings, but they gave examples. Safer to stick to those examples. However we need to preserve About Us content. Could we put it under a About the role
? That would be inaccurate. Maybe we can treat About Us as a
About the role
? That would be inaccurate. Maybe we can treat About Us as awithout heading? But they said use
for section headings. It doesn't say every section must be one of those examples; they are examples. So we can use About Us as heading. Probably acceptable.
Thus sections: About Us, Job Summary (maybe as Job Summary
), Core Responsibilities (Core Responsibilities
), Requirements (Requirements
), Pay (Pay
), Schedule (Schedule
). We'll omit Qualifications/Skills separate.
Now we need to format lists with - . For Core Responsibilities, we have many bullet-like sentences. We'll convert each sentence to
- . For Requirements, we have a paragraph with many items; we need to extract list items. The text: "Ideal Candidate and Essential RequirementsDemonstrated experience as a self-directed, pro-active, and highly-motivated teamStrong interpersonal and customer service skills and demonstrated ability to communicate with internal and external business partners.Basic understanding of contract and constructionKnowledge of codes, standards, and construction/engineeringProclivity for catching the error and enacting appropriateExperience working on large-scale design and construction projects is highlyExcellent verbal and written communicationMinimum of 5 years of direct experience in a Document Control ManagementExperience in mission-critical (data center) project designsFamiliarity with Microsoft Office Suite, Adobe Acrobat, SharePoint, ProCore, Autodesk Forma, G-Suite and other file management software is necessary.A four-year degree is preferred. However, a two-year technical degree augmented with courses and/or seminars in engineering change control, change requests, contract administration, project management is acceptable."
We need to split into sensible items. Let's parse:
- Demonstrated experience as a self-directed, proactive, and highly-motivated team member (maybe missing word "team member").
- Strong interpersonal and customer service skills and demonstrated ability to communicate with internal and external business partners.
- Basic understanding of contract and construction.
- Knowledge of codes, standards, and construction/engineering.
- Proclivity for catching the error and enacting appropriate (maybe "appropriate corrective actions").
- Experience working on large-scale design and construction projects is highly (desired).
- Excellent verbal and written communication.
- Minimum of 5 years of direct experience in a Document Control Management.
- Experience in mission-critical (data center) project designs.
- Familiarity with Microsoft Office Suite, Adobe Acrobat, SharePoint, ProCore, Autodesk Forma, G-Suite and other file management software is necessary.
- A four-year degree is preferred. However, a two-year technical degree augmented with courses and/or seminars in engineering change control, change requests, contract administration, project management is acceptable.
We'll make each as
- .
Now Core Responsibilities list: Let's extract each sentence:
"Establish, implement, administer, and continuously improve document/data management systems, standards, records management procedures, and related compliance processes."
"Configure, maintain, and govern SharePoint project sites to support controlled document workflows, access standards, version control, and project compliance requirements."
"Manage, enforce, and interpret standards for document collection, distribution, filing, version control, quality review, and controlled issuance to ensure project documentation is complete, accurate, and compliant with project requirements."
"Review contract and construction documents to ensure all internal and external deliverables align with project standards and requirements."
"Identify nonconforming documentation, evaluate alternatives, determine appropriate escalation or resolution paths, and recommend corrective actions on significant document control and compliance matters."
"Oversee and coordinate the development, quality review, and formal issuance of design packages, including drawings, specifications, basis of design documents, reports, and other project documentation."
"Attends and is an active participant in the design and construction project team"
"Provide document control training to team"
"Review project deliverable and internal meeting calendars, determine applicable documentation requirements, and coordinate timely capture and control of presentation materials and related records."
"Develop and maintain standardized document templates, formats, and reporting tools in Word, Excel, PowerPoint and G-Suite products to support project consistency and compliance with organizational standards."
"Institute and curate libraries of design deliverable"
"Other duties as"
The last two seem incomplete; "Institute and curate libraries of design deliverable" maybe missing "and". "Other duties as" incomplete. We should keep them as is? They are substantive but incomplete. We'll keep them as list items.
Now Job Summary paragraph: We'll put as
.
About Us paragraph: We'll put as
.
Pay: salary range: $90,000-$110,000. Also mention hybrid role? Actually hybrid role is schedule. Pay section: just salary range.
Schedule: "This is a hybrid role. It is anticipated that the working days in the office will be done at our San Francisco office."
We may also mention location: San Francisco office.
Now we need to output only HTML fragment, no markdown fences.
Let's craft:
About Us
At AlfaTech we believe in more than just engineering solutions; we believe in promoting a culture of agility, collaboration, and inclusion. As a leading consulting engineering firm, we provide thoughtful engineering design that is technologically forward thinking, innovative, and environmentally conscious, ensuring that our contribution to our built environment is flexible, sustainable, and lasting across all the market segments we serve. If you're driven by a passion for engineering, innovation, and making a difference, if you thrive on challenges and adapt quickly to change, and if you are looking to be part of a dynamic team of empowered, smart, energized, professionals, then AlfaTech is the place for you.
Job Summary
This is a mid-level administrative leadership position that supports project delivery, quality management, compliance, and document control operations. The Document Control Manager’s primary duty is to administer, oversee, and continuously improve document control systems, standards, and compliance processes that directly support project and business operations. This position requires a self-motivated individual with strong organizational, communication, and leadership skills who can exercise discretion and independent judgment regarding document control procedures, issuance readiness, compliance exceptions, corrective actions, and process improvements. The role will include coordinating with and supporting design team project manager(s), other project administrators, in-house mechanical, electrical, plumbing engineers, outside design team consultants, and contractors' construction site team. The DCM will provide organizational leadership to the design team to ensure project deliverables are properly reviewed, controlled, and issued in accordance with applicable standards and requirements. It is expected that the majority of their time to be dedicated to project related assignments and deliverables.
Core Responsibilities
- Establish, implement, administer, and continuously improve document/data management systems, standards, records management procedures, and related compliance processes.
- Configure, maintain, and govern SharePoint project sites to support controlled document workflows, access standards, version control, and project compliance requirements.
- Manage, enforce, and interpret standards for document collection, distribution, filing, version control, quality review, and controlled issuance to ensure project documentation is complete, accurate, and compliant with project requirements.
- Review contract and construction documents to ensure all internal and external deliverables align with project standards and requirements.
- Identify nonconforming documentation, evaluate alternatives, determine appropriate escalation or resolution paths, and recommend corrective actions on significant document control and compliance matters.
- Oversee and coordinate the development, quality review, and formal issuance of design packages, including drawings, specifications, basis of design documents, reports, and other project documentation.
- Attends and is an active participant in the design and construction project team
- Provide document control training to team
- Review project deliverable and internal meeting calendars, determine applicable documentation requirements, and coordinate timely capture and control of presentation materials and related records.
- Develop and maintain standardized document templates, formats, and reporting tools in Word, Excel, PowerPoint and G-Suite products to support project consistency and compliance with organizational standards.
- Institute and curate libraries of design deliverable
- Other duties as
Requirements
- Demonstrated experience as a self-directed, proactive, and highly-motivated team member
- Strong interpersonal and customer service skills and demonstrated ability to communicate with internal and external business partners
- Basic understanding of contract and construction
- Knowledge of codes, standards, and construction/engineering
- Proclivity for catching the error and enacting appropriate corrective actions
- Experience working on large-scale design and construction projects is highly desired
- Excellent verbal and written communication
- Minimum of 5 years of direct experience in a Document Control Management role
- Experience in mission-critical (data center) project designs
- Familiarity with Microsoft Office Suite, Adobe Acrobat, SharePoint, ProCore, Autodesk Forma, G-Suite and other file management software is necessary
- A four-year degree is preferred; however, a two-year technical degree augmented with courses and/or
. About Us paragraph: We'll put as
. Pay: salary range: $90,000-$110,000. Also mention hybrid role? Actually hybrid role is schedule. Pay section: just salary range. Schedule: "This is a hybrid role. It is anticipated that the working days in the office will be done at our San Francisco office." We may also mention location: San Francisco office. Now we need to output only HTML fragment, no markdown fences. Let's craft:
About Us
At AlfaTech we believe in more than just engineering solutions; we believe in promoting a culture of agility, collaboration, and inclusion. As a leading consulting engineering firm, we provide thoughtful engineering design that is technologically forward thinking, innovative, and environmentally conscious, ensuring that our contribution to our built environment is flexible, sustainable, and lasting across all the market segments we serve. If you're driven by a passion for engineering, innovation, and making a difference, if you thrive on challenges and adapt quickly to change, and if you are looking to be part of a dynamic team of empowered, smart, energized, professionals, then AlfaTech is the place for you.
Job Summary
This is a mid-level administrative leadership position that supports project delivery, quality management, compliance, and document control operations. The Document Control Manager’s primary duty is to administer, oversee, and continuously improve document control systems, standards, and compliance processes that directly support project and business operations. This position requires a self-motivated individual with strong organizational, communication, and leadership skills who can exercise discretion and independent judgment regarding document control procedures, issuance readiness, compliance exceptions, corrective actions, and process improvements. The role will include coordinating with and supporting design team project manager(s), other project administrators, in-house mechanical, electrical, plumbing engineers, outside design team consultants, and contractors' construction site team. The DCM will provide organizational leadership to the design team to ensure project deliverables are properly reviewed, controlled, and issued in accordance with applicable standards and requirements. It is expected that the majority of their time to be dedicated to project related assignments and deliverables.
Core Responsibilities
- Establish, implement, administer, and continuously improve document/data management systems, standards, records management procedures, and related compliance processes.
- Configure, maintain, and govern SharePoint project sites to support controlled document workflows, access standards, version control, and project compliance requirements.
- Manage, enforce, and interpret standards for document collection, distribution, filing, version control, quality review, and controlled issuance to ensure project documentation is complete, accurate, and compliant with project requirements.
- Review contract and construction documents to ensure all internal and external deliverables align with project standards and requirements.
- Identify nonconforming documentation, evaluate alternatives, determine appropriate escalation or resolution paths, and recommend corrective actions on significant document control and compliance matters.
- Oversee and coordinate the development, quality review, and formal issuance of design packages, including drawings, specifications, basis of design documents, reports, and other project documentation.
- Attends and is an active participant in the design and construction project team
- Provide document control training to team
- Review project deliverable and internal meeting calendars, determine applicable documentation requirements, and coordinate timely capture and control of presentation materials and related records.
- Develop and maintain standardized document templates, formats, and reporting tools in Word, Excel, PowerPoint and G-Suite products to support project consistency and compliance with organizational standards.
- Institute and curate libraries of design deliverable
- Other duties as
Requirements
- Demonstrated experience as a self-directed, proactive, and highly-motivated team member
- Strong interpersonal and customer service skills and demonstrated ability to communicate with internal and external business partners
- Basic understanding of contract and construction
- Knowledge of codes, standards, and construction/engineering
- Proclivity for catching the error and enacting appropriate corrective actions
- Experience working on large-scale design and construction projects is highly desired
- Excellent verbal and written communication
- Minimum of 5 years of direct experience in a Document Control Management role
- Experience in mission-critical (data center) project designs
- Familiarity with Microsoft Office Suite, Adobe Acrobat, SharePoint, ProCore, Autodesk Forma, G-Suite and other file management software is necessary
- A four-year degree is preferred; however, a two-year technical degree augmented with courses and/or