Document Control Administrator

About the role

Ferrovial is a global leader in infrastructure, developing projects such as the New Terminal One at JFK International Airport. The company trades under ticker FER on Nasdaq (Nasdaq‑100) and the Spanish Stock Exchanges (IBEX 35), is included in sustainability indices like the Dow Jones Best‑in‑Class Index, operates in more than 15 countries with over 22,000 professionals, and has business units in Highways, Airports, Construction, and Energy. Ferrovial Construction is known for designing and building large transportation infrastructure, with a track record of over 304 miles of tunnels, 11,930 miles of roads (including 2,485 miles of highways), 2,920 miles of railroad lines (including 434 miles of high‑speed rail), and 16,994 miles of road maintenance and repair. Why Ferrovial? Global presence, local impact; collaborative excellence; inclusive culture; career growth; compelling benefits and employee wellbeing; productivity tools such as Microsoft Copilot. The Engineering Document Control Administrative Assistant will, under supervision, perform administrative functions to support engineering information and document control processes.

Responsibilities

• Maintains and processes engineering document records throughout the information lifecycle, including submittals, RFIs, and drawings.
• Applies document control procedures, quality checks, audit trails, and filing standards to support compliance with project requirements and information governance.
• Safeguards the security, accessibility, and distribution of documents for project and stakeholder teams.
• Tracks submittals and engineering workflows to support timely reviews and prevent delays.
• Distributes documents and correspondence securely to the appropriate project teams and stakeholders.
• Administers document platforms and admin user access.

Qualifications

• 2‑4 years of experience in similar document control positions preferred.
• Prior experience with document management software such as SharePoint, ProjectWise, Procore, Kahua, etc.
• Proficiency in MS Office (Outlook, Word, and Excel).
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities in a deadline‑driven project environment.
• Effective written communication skills.