Document Control Administrator

About the role

The Document Control Administrator is responsible for managing the flow of project documentation, ensuring documents are properly received, logged, reviewed, approved, distributed, and archived. This role establishes and maintains a system for managing documents to ensure easy accessibility and control.

Responsibilities

• Support Management in creating and maintaining an Electronic Document Management System (EDMS).
• Establish and maintain document control procedures and processes, including document numbering, revision control, and storage.
• Receive and review incoming transmittals for accuracy; log incoming and outgoing documentation within the EDMS.
• Manage the distribution of documents to internal and external stakeholders in accordance with the project communication plan.
• Ensure document feedback is received from internal stakeholders and communicated to the document originator where applicable.
• Archive and store documents electronically in accordance with company policies and procedures; convert paper documents into digital format by scanning.
• Ensure documents are easily accessible and searchable.
• Maintain a Master Document Register (MDR) consisting of drawings, specifications, procedures, and plans.
• Monitor due dates for project documentation and produce exception reports on late documentation for Project Management review.
• Manage the flow of correspondence in and out of the company through proper transmittals.
• Ensure outgoing documents are the correct revision, comply with the communication plan, and protect confidential and proprietary information.
• Work with IT to allow third-party trusted engineering vendors limited access to SharePoint for information exchange.
• Contribute to the compilation of project record documentation and archiving.
• Create standard templates for communication of documentation and digital records.
• Collaborate and communicate with project team members.
• Undertake other documentation-related tasks as required in support of the project.

Requirements

• 5–10 years’ experience in a document control environment (preferred).
• Experience within an Engineering environment.
• Experience in EDMS development and implementation.
• Fluent in English, both verbal and written.

Skills

• Strong communication skills.
• Proficiency in computer skills: Email, PDF, MS Office – including Teams, Planner, and SharePoint.
• Self-motivated, confident, and detail-oriented.
• Disciplined documentation and record-keeping skills.
• Teamwork, interpersonal, and time management skills.
• Able to prioritize and delegate tasks.
• Flexibility and adaptability under adverse conditions.
• Ability to show initiative, good judgment, and resourcefulness.

Benefits

• Annual bonus plan.
• Paid holidays and vacation time.
• Group medical and pharmacy insurance options with company-funded health care spending accounts.
• Dental and vision insurance.
• 401k account with company matching contribution.
• Robust Wellness program with financial rewards.
• Company-paid life insurance and short-term and long-term disability insurance.
• Options to purchase additional life insurance (employee, spouse, and child) and additional employee long-term disability insurance.
• Employee Assistance Program (EAP).
• Tuition benefits including professional certifications.
• Employee referral program.

Pay

Salary range for this position is $74,000–$95,000.

About Us

Carmeuse is a leading global producer of lime, high calcium limestone, and dolomitic stone, with products essential to energy producers, environmental services, construction, and manufacturing. With over 90 production facilities worldwide and 4,500 employees, Carmeuse values its people and fosters a diverse and inclusive work environment.

About The Team

You will be part of Carmeuse North America, a team of 2,500 workers and employees. The North American headquarters is located in Pittsburgh, PA, with over three dozen production facilities across the U.S. and Canada.