Docketing Specialist

Position Summary

Are you looking for a culture with positive core values that fosters collaboration while utilizing critical thinking and attention to detail plus work remotely? Ogletree Deakins is looking for an experienced Docketing Specialist to join our Client Information Risk Services department.

About the Role

The Docketing Specialist is responsible for executing a wide range of functions including, but not limited to, reviewing electronic mail and filings for accuracy and completeness, and communicating routinely with attorneys, paralegals and practice assistants. The Docketing Specialist also participates in, or manages, assigned projects and/or tasks for local, regional, or Firm-wide initiatives.

Responsibilities

• Review records and enter schedules or deadlines into the docketing system as needed.
• Generate and proof for quality all routine and specialized docketing system reports, as well as generate and distribute docket reports in accordance with Docketing Department reporting schedule.
• Review state, federal and judges’ rules, preferences and standards for date calculations and distribute that information to team members.
• Recognize conflicting data prior to entry.
• Ensure retention of source documents/docket confirmation in the Document Management System.
• Keep abreast of developments, procedures, and rules in forums where responsible.
• Undertake detailed research into calendaring, jurisdictional rules and regulations within docketing software.
• Perform date calculations, applying jurisdictional rules.
• Familiarity with docketing department functions, terminology and information collection methods.

Requirements

• Bachelor’s degree or equivalent experience, and 4 years minimum experience in litigation.
• Familiarity with federal and state agencies.
• Experience with, CourtAlert or other docketing systems preferred.
• Proficient in all Microsoft applications, including but not limited to Word, Excel, Outlook, and the Document Management System (DMS).
• Familiarity with PACER and Electronic Court Filings (ECFs).
• Excellent research, analytical and reasoning skills, including a demonstrated understanding of how data interrelates.
• Excellent and consistent attention to detail and accuracy.
• Strong verbal and written communication skills and able to effectively communicate and provide explanations to all levels of attorneys and staff in the Firm.
• Ability to effectively handle multiple assignments within the parameters of the job functions, and to perform in an environment of shifting turnaround times.
• Strong ability to take ownership and responsibility for projects or special assignments.
• Solid initiative and independent judgment skills.
• Reliable, dependable and able to work independently or as part of a team.
• Excellent customer service orientation; positive and proactive manner; strong work ethic.

Qualifications

Preferred: Experience with, CourtAlert or other docketing systems.

Skills

Familiarity with docketing department functions, terminology and information collection methods.

Benefits

• Paid Time Off
• Paid Sick Leave
• A 401(k) matching program
• Profit Sharing
• Paid Holidays
• Paid Parental Leave
• Affordable Health and Life Insurance including Dental & Vision coverage
• Health Savings Account / Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses
• Tuition Reimbursement
• An Employee Assistance Program

Pay

The pay range for this remote position varies by location. Pursuant to the applicable state and local regulations the pay range for each location is listed below. Actual compensation is contingent on relevant experience, education, skills, and other job-related factors as permitted by law.

• California: Pay range $67,272 and $102,159
• Colorado: Pay range $71,604 and $92,664
• Connecticut: Pay range $71,604 and $97,126
• Illinois: Pay range $75,052 and $97,126
• Jersey City, New Jersey: Pay range $78,941 and $102,159
• Nevada: Pay range $65,239 and $84,427
• Maryland: Pay range $67,272 and $87,058
• Massachusetts: Pay range $78,941 and $102,159
• Minnesota: Pay range $67,272 and $87,058
• New Jersey: Pay range $78,941 and $102,159
• New York City, New York: Pay range $78,941 and $102,159
• New York State: Pay range $65,239 and $102,159
• Ohio: Pay range $65,239 and $84,427
• Rhode Island: Pay range $65,239 and $84,427
• Washington, D.C.: Pay range $75,052 and $97,126
• Washington (State): Pay range $75,052 and $97,126

Contact Information

If you have questions, please e-mail Libby Naikelis at libby.naikelis@ogletree.com with “Docketing Specialist" in the subject line. Please note, applications submitted via e-mail will not be considered.