Docketing Administrator

Key Responsibilities

• Enter and docket incoming daily mail, faxes and emails in a timely manner.
• Enter and docket outgoing correspondence and filings.
• Enter and docket new applications, office actions and correspondence (PTO, PCT, and Foreign Associates) for patents, trademarks, and/or copyrights, as well as other forms of intellectual property as needed.
• Review, distribute and monitor emails from the associated FBT Gibbons email inboxes.
• Update and maintain docket using IP docketing software, currently Computer Packages Inc. (CPI).
• Generate daily, weekly and monthly due date reports, as well as reports requested by department attorneys and paralegals.
• Administer, or assist with administering, transfers in and transfers out for primary docketing areas, and assist with non-primary docketing areas as needed.
• File documentation associated with docketing actions.
• Train, or assist with training, others on docketing responsibilities for primary and non-primary docketing area, as needed.
• Communicate directly with attorneys and paralegals to confirm all requirements specific to the docket and deadlines have been met.
• Monitor and update assigned cases in the IP docket database in relation to client communications, government notifications, and international agent correspondence.
• Review outgoing USPTO mail and filings for accuracy and completeness in accordance with the firm’s approved best practice policies.
• Provide backup support to the other docketing personnel in non-primary areas, as needed.
• Assist the IP File and Docketing Assistant during absences, periods of high work volume, or with file administration, missing files or special projects, as assigned.
• Aid the accounting department with the reconciliation of the firm’s USPTO deposit accounts and firm credit card charges by ensuring all charges are accurately allocated to appropriate firm-issued billing number, as needed.

Job Requirements

• High school diploma or equivalent.
• 1+ years of experience in a similar role.
• US Patent docketing experience required; familiarity with CPI preferred.
• Strict attention to detail and ability to follow written and verbal directions precisely.
• Ability to work well independently in a deadline-driven environment.
• Ability to become proficient in docketing, document management, and other related software applications.
• Strong organizational skills, with the ability to prioritize and work on multiple projects with time constraints and interruptions.

Benefits

• Competitive salary
• Comprehensive benefits package, including health care coverage (medical, dental, and vision), life insurance, short- and long-term disability, paid parental leave, employee wellbeing and EAP programs, paid time off, and a 401(k) retirement plan with employer matching and profit-sharing.