Division Support Admin

Job Summary

The Department of Neurology is seeking a Division Administrative Support professional to provide administrative support to Neurology divisions, including coordinating meetings and activities, supporting program operations, assisting with day-to-day administrative needs, and ensuring division-level processes align with departmental policies and procedures. This role also coordinates and manages the department's weekly Grand Rounds program, including scheduling and supporting guest speakers, managing related administrative logistics, coordinating with CME to ensure accreditation requirements are met, saving and archiving session recordings, and coordinating weekly Grand Rounds breakfasts. In addition, the position provides audiovisual setup and technical support for monthly faculty meetings.

Responsibilities

• Provides administrative support to Neurology divisions, including coordination of meetings, programs, and day-to-day operational support.
• Develops and implements program goals and objectives in alignment with departmental priorities.
• Performs procurement for assigned programs and activities, including monitoring and tracking related expenditures.
• Advises faculty, staff, students, and other stakeholders regarding program policies, goals, and related administrative or technical issues.
• Prepares reports, financial statements, and records on program status and progress for management and external stakeholders, as applicable.
• Processes and reconciles accounts for departmental purchases and employee travel reimbursements.
• Supports meeting coordination, including scheduling, maintaining professional memberships, and reviewing and distributing correspondence.
• Captures and archives session recordings for weekly Grand Rounds.
• Coordinates schedules for faculty and educational programs, including residents and medical students.
• Coordinates and manages the department's weekly Grand Rounds program, including guest speaker scheduling, CME coordination, session logistics, recording retention, and weekly breakfast coordination.
• Provides audiovisual setup and technical support for both the weekly Grand Rounds program and monthly faculty meetings.

Minimum Qualifications

• EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
• Department may hire employee at one of the following job levels: Office Administrator, II: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.
• Office Administrator, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.
• Office Administrator, IV: Requires a bachelor's (or equivalency) + 8 years or a master's (or equivalency) + 6 years of directly related work experience.

Preferences

• Special Instructions
• Requisition Number: PRN45603B
• Full Time or Part Time? Full Time
• Work Schedule Summary: Hybrid
• Department: 02185 - Neurology Administration
• Location: Campus
• Pay Rate Range: $50,000 - $55,000
• Close Date: 10/9/2026
• To apply, visit https://utah.peopleadmin.com/postings/205217