Maintenance Division Administrative Support
Heritage and Company, Inc.-MBE · Holly, MI · 1 mo ago
On-siteAdministrativeFull-time
Key Responsibilities
- Provide administrative support to the Maintenance Division, including scheduling assistance, maintenance field timesheet review assistance, correspondence to customers regarding schedule updates, and document management
- Affirming time tracking and job costing functions
- Invoicing of Maintenance Division jobs
- Estimated vs Actual Daily Tracking on progress of jobs worked on that day
- Ordering of materials for upcoming jobs upon handoff of jobs from sales to operations
- Maintain accurate and up-to-date records of maintenance activities and personnel
- Cookordination communication between field crews, clients, and management
- Support the preparation of reports and presentations as needed
Why Work With Us
- Competitive compensation and benefits
- A supportive team environment valuing communication and collaboration
- Opportunities for professional growth within a reputable company
Requirements
- Previous experience in administrative support, preferably in landscaping or maintenance industry
- Strong organizational and multitasking abilities
- Previous experience in Granum (Previously LMN) preferred but not required
- Proficient with MS Office Suite (Word, Excel, Outlook)
- Excellent communication skills, both written and verbal
- Detail-oriented with the ability to maintain accurate records
- Able to work independently and as part of a team
- Positive attitude and reliability