Division Manager - Planning

Summary or Purpose

The Division Manager - Planning is responsible for the effective and efficient operation of the division within the department through management of the division.

Essential Duties and Responsibilities

• Aid in the development and make recommendations on division programs, policies, procedures, and organizational structure.
• Aid in the development and improvement of services and programs within the division.
• Aid in the preparation of the annual Departmental budget and monitor the annual budget for the division.
• Recruit, supervise, coordinate staff development programs, evaluate staff, and monitor operations to identify and resolve problem areas relating to staffing and scheduling.
• Travel to and work within the NSB villages as required.
• Maintain cooperative working relations with the villages, other departments, and outside agencies.
• Maintain all document preparation for accuracy, completeness, and compliance.
• Advise management staff, the Deputy Director and/or the Director of the department of administrative matters and concerns.
• Attend various meetings, hearings, or sessions as required.
• Assist with the implementation of grants and state programs or contracts when necessary.
• Negotiate and prepare contracts and ensure prompt payment.
• Monitor current contracts ongoing in the division.
• Maintain the division's database, statistics and library.
• Review and approve of all purchases.
• Collect, compile, and analyze financial data and administrative information; prepare and submit various reports as required.
• Reconcile transactions and financial activities according to policies and resolve differences; reviews financial and accounting records and corrects errors as required.
• Monitor, review and approve departmental travel and timesheets, process personnel documents.
• Respond to requests for information; provide technical information to staff, departments, and outside entities as authorized.
• Perform other duties as assigned.

Knowledge, Skills and Abilities

• Knowledge of Borough policies and procedures.
• Knowledge of the principles of record keeping and records management.
• Knowledge of principles and practices of government accounting and mathematical computations.
• Knowledge of project and grant management principles and techniques.
• Skills in reading, interpreting, understanding, and applying accounting standards and procedures, applicable Federal rules and regulations, and Borough policies and procedures.
• Skills in operating a personal computer utilizing a variety of standard software.
• Skills in supervision, coordinating staff, and delegating tasks and authority.
• Skills in correcting and updating financial and accounting information systems.
• Skills in the maneuvering and data entry into the iSeries, JDE Software.

Education, Experience, Certifications and Licenses Required

• High school graduate or GED, or a combination of 12 years of education and work related experience.
• Four years work experience in applying rules, regulations, laws, policies and procedures;
• Three years of work experience with a PC using common software applications;
• Two years of work experience in accounting, financial management, and/or budget preparation;
• Two years of supervisory work experience;
• Two years of work experience with compiling statistical records and reports;
• One year of work experience with AS/400 JD Edwards;
• Applicant must pass a criminal history background check conducted by the State of Alaska Background Check Unit. (HEALTH DEPARTMENT ONLY)
• Ability to obtain a valid Alaska Driver's License that meets North Slope Borough insurance criteria within the probationary period. Ability to pass FBI fingerprint background check within 60 days of hire. (Police only)

The North Slope Borough Offers the Following Benefit Packages

• Health care is provided at no cost to the employee (no premiums).
• Our Health Care package covers major medical, preventive care, vision, dental and prescription drug benefits.
• Benefits do not apply to temporary employees.

Application Information

• The information provided in your application must support your selected answers in the supplemental questions.
• This position is NON-Rotational. Housing is NOT provided. Therefore, due to extreme weather conditions in the arctic and for your safety, housing accommodations must be located and pre-arranged by the applicant prior to the start of employment. The applicant must pay for housing; it is not provided by the NSB.
• Please note: The Borough is currently experiencing a housing shortage. Due to the remote setting, applicants are urged to consider this factor prior to submitting an application.
• To comply with the Borough's nepotism law (NSBMC Sec. 2.20.170 and 2.20.290), the North Slope Borough must collect the following information.