Division Director, Engineering- Utilities

Purpose of Classification

The purpose of this classification is to serve as an administrative officer to assist the Director of Utilities in managing engineering personnel and activities for the Utility Department and the City, including project management, Capital Improvement Program (CIP) projects, contracts, design, construction, inspections, locations, CADD/GIS, civil, environmental, electrical, and industrial pretreatment programs. This position will assist in overall leadership of the Engineering staff and is responsible for planning and coordinating with other utility divisions and City departments and will provide oversight for consulting engineering firms and requires individuals with great initiative and independent judgement.

Essential Functions

• Supervises, directs, engages, and evaluates assigned staff, processing employee concerns and problems, directing work, mentoring, counseling, engaging, disciplining and providing timely performance feedback.
• Serves in a leadership role to supervise, provide guidance, training and mentorship to the technical and engineering professionals in the Utility Department; resolves complex engineering and construction related issues; provides direction, advice, and engineering expertise; meets regularly with the Utilities Director and Deputy Director and provides updates to management.
• Division Manager responsible for keeping the Utilities Capital Improvement Program (CIP) projects on track and supervising personnel in the related areas. Duties include development and preparation of scope of service, request for proposals, invitations to bid for all CIP and construction related Utility projects, including construction engineering and inspection consultant contracts, project management, planning new projects, negotiating fees, overseeing design development, plan review, managing and coordinating construction activities, and updating Utilities design and construction standards.
• Documents and oversees utilities system maps and as-built drawings in hard copy, AutoCAD, GIS, and other formats.
• Communicates with the Department Director, Deputy Director, Managers, employees, other departments, engineers, developers, contractors, consultants, inspectors, regulatory agencies, vendors, customers, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, resolve problems, or give/receive advice/direction.
• Performs administrative functions associated with department operations; develops/implements long and short-term plans, goals, and objectives; develops, updates, and implements policies and procedures; develops, implements and manages funding for engineering projects and programming of fiscal year funding, appropriations, encumbrances, fund transfers for projects and closure of project accounts per established City procurement procedures. Assists with annual operating budget and CIP budget development; reviews/approves payment requisitions, invoices, and payroll documents; prepares agenda items for presentation to City Commission; coordinates emergency preparation, plans, contingencies, damage assessment, and response to potential disasters.
• Captures or monitors various administrative and statistical data pertaining to departmental operations; performs research as needed; makes applicable calculations; analyzes data and identifies trends; prepares or generates reports; maintains records.
• Prepares or completes various forms, reports, correspondence, change orders, budget documents, performance appraisals, agenda items, or other documents.
• Receives and maintains as needed various forms, reports, correspondence, requisitions, purchase orders, invoices, budget reports, equipment submittals, payroll timesheets, vehicle maintenance requests, accident reports, contract documents, master plans, comprehensive plans, union agreements, codes, regulations, standards, manuals, maps, reference materials, or other documentation; reviews, completes, processes, implements, forwards or retains as appropriate.
• Operates a computer to enter, retrieve, review or modify data; utilizes word processing, spreadsheet, database, project management systems, e-mail, or other software programs.
• Communicates via telephone and/or two-way radio; provides information, guidance, and assistance; takes and relays messages.
• Responds to complaints and questions related to department operations; provides information, researches problems, and initiates problem resolution.
• Provides education, information, and outreach to the community; meets with homeowner groups and community organizations; communicates the City Commission's vision and mission; gives speeches and presentations; prepares/distributes educational materials.
• Attends City Commission meetings or other meetings; serves on committees as needed; gives speeches or presentations as needed on utility infrastructure and engineering design and construction.
• Maintains a comprehensive, current knowledge of applicable laws/regulations; maintains an awareness of new trends and advances in the profession; reads professional literature; maintains professional affiliations; attends workshops and training sessions as appropriate.
• Operates a motor vehicle to conduct work activities.
• Performs clerical tasks, which may include answering the telephone and recording messages, sending/receiving faxed documents, or copying documents.
• Provides assistance or coverage to other employees and management as needed.

Minimum Qualifications

• Bachelor’s degree from an accredited college or university in Civil Engineering, Environmental Engineering, Electrical Engineering, or closely related field;
• Minimum of ten (10) years previous experience and/or training in utility engineering, design, construction, project management, and utility administrative operations;
• Must possess and maintain a valid State of Florida Professional Engineer (P.E.) license;
• Must possess [or be able to obtain within fourteen (14) days of hire] and maintain a valid Florida driver’s license;

Supplemental Information

• COMMUNICATION COMPETENCIES - Ability to effectively communicate and maintain collaborative working relationships with the Department Director, Deputy Director, Managers, peers, other departments, contractors, consultants, outside agencies, and all other stakeholders as needed to coordinate work activities, review status of work, exchange information, and/or resolve problems.
• ACCURACY AND EXPEDITIOUSNESS - Ability to receive and deliver messages and information to the appropriate individuals accurately and expeditiously.
• WRITING SKILLS - Ability to prepare accurate and thorough written records and reports.
• INSTRUCTION FOLLOWING - Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal direction.
• ORAL INSTRUCTION FOLLOWING - Ability to understand and quickly and accurately follow brief oral and written instructions on complex matters.
• KNOWLEDGE, SKILLS AND ABILITIES - Demonstrated knowledge of raw water supply and transmission, water treatment, potable water distribution, sanitary sewer collection, wastewater pumping, stormwater drainage, and reclaimed water distribution systems; piping; processes; equipment; electrical, instrumentation, and control.
• ENVIRONMENTAL REGULATIONS - Demonstrated knowledge of the federal, state, and local environmental regulations regarding water, wastewater, stormwater and reuse systems.
• ENGINEERING PRINCIPLES AND PROJECT MANAGEMENT - Demonstrated knowledge of engineering principles and project management processes to track and evaluate projects and employee performance.
• HYDRAULIC MODELING SOFTWARE - Demonstrated ability to oversee work by consultants, engineers, and assigned staff using hydraulic modeling software.
• OUTSIDE AGENCY REGULATIONS AND PERMITS - Demonstrated experience and ability to comply with outside agency regulations and permits required to complete utility projects.
• LARGE PROJECT MANAGEMENT - Experience in managing large utility improvement and construction projects.
• PROJECT PLANNING, DESIGN, PERMITTING, BIDDING, AND CONSTRUCTION MANAGEMENT - Experience in project planning, design, permitting, bidding, and construction management.
• CIP PROGRAM PLANNING - Experience in CIP program planning based on master planning and condition assessment, projecting cost and developing a multi-year CIP program based on Risk and Consequence of failure data and prioritization criteria.
• MENTORING AND LEADERSHIP - Ability to be a positive role model and provide effective mentoring and leadership.
• EMPLOYEE MANAGEMENT - Ability to successfully manage assigned staff and to expeditiously resolve employee issues and concerns.
• STAKEHOLDER RELATIONSHIPS - Ability to effectively supervise assigned staff and to expeditiously resolve employee issues and concerns.
• PHYSICAL AND SENSORY REQUIREMENTS / ENVIRONMENTAL FACTORS - Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve operating a motor vehicle to conduct work activities.