Division Administrator

About the role

The Division Administrator manages and supervises day-to-day operations for assigned clinical division(s) in the Department of Pediatrics. Responsibilities include overseeing clinical operations, human resources, financial management, outpatient and/or inpatient services, scheduling, materials management, program support, and quality assurance.

Responsibilities

• Manages and oversees operations for the division's clinical and academic missions.
• Provides leadership to ensure quality patient care outcomes.
• Builds both cultural and support systems within the division to enable delivery of outstanding service to both internal and external customers.
• Maintains compliance with federal, state, and other regulatory requirements.
• Manages division staff members including administrative, clinical, and research staff who provide support to the division's clinical, educational, and research operations.
• Monitors appropriateness and effectiveness of service and performance and implements improvement initiatives as appropriate.
• Ensures compliance with federal, state, and other regulatory requirements.
• Develops and administers the division's annual budget and is responsible for monitoring financial performance.
• Oversees the preparation of quarterly written variance analysis reports compiled by the division's accountant for department administration.
• Oversees reconciliation of division operating accounts on a monthly basis.
• Approves purchase requests, travel reimbursements, and invoices in accordance with division and department policies and procedures.
• Reviews financials with division chief and division accountant on a monthly basis; identifies possible budget variance concerns and addresses as needed.
• Develops methods for fiscal analysis, conducts financial and quantitative analysis, and monitors existing programs and services.
• Identifies and implements strategies for timely, efficient, and compliant physician billing, reduction costs, and quality improvement of care/service for meeting the financial performance goals of the department and division.
• Ensures optimal utilization of all available financial resources including operating funds and external support.
• Participates in strategic planning and facilitates quality improvement efforts.
• Continually monitors operations, programs, physical properties, and resource allocations.
• Works collaboratively with Primary Children's Hospital (PCH) administration, maintaining strong institutional relationships between the division and PCH.
• Serves as a resource and assists faculty in administrative procedures as well as problem solving.

Qualifications

• Requires a Bachelor's degree in a related area of assignment or equivalency (one year of education can be substituted for two years of related work experience).
• Four years of progressively more responsible management experience.
• Background knowledge of assigned department's area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors.
• Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department.
• Master's degree in a related area may be preferred.