Division 36 - Senior Court Clerk

Job Location: Missouri Circuit Courts

About the role

A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. This role is a Senior Court Clerk position, which involves highly responsible advanced work using an electronic filing system in a court within the Missouri State Court System. Work involves responsibility for court case processing, requiring the application of independent judgment and the application of statutes, policies, and regulations, with minimal supervision. Work requires frequent interaction with the public, providing exceptional customer service, and may also involve financial record keeping, supporting a circuit or associate circuit judge, or supervising other staff.

Responsibilities

• Perform technical clerical work in the Courtroom Services Department - Division 36, including:
  • Provide clerical support for judge in a division and serve in the courtroom.
  • Assist in preparing judge's docket; note continuances.
  • Administer oath to witnesses and jurors.
  • Make entries in the court's automated case management system (JIS) to reflect case progress, including scanning documents and attaching to the appropriate docket code.
  • Contact attorneys and other court personnel to resolve discrepancies discovered in reviewing records.
  • Prepare a variety of orders, documents, and correspondence for judge.
  • Prepare various statistical reports.
  • Operate electronic sound recording machine.
  • Answer inquiries and furnish information to attorneys, court personnel, and the general public by telephone and in person.
• Perform case processing, including:
  • Receiving and initiating case files.
  • Reviewing judgments, preparing warrants, summonses, garnishments, executions, bond settings, and docket control.
  • Reviewing legal documents for necessary information required for filing; determining processing required and taking necessary action in accordance with court rules.
• Perform accounting duties, including:
  • Receiving and disbursing monies.
  • Reconciling financial accounts.
  • Preparing daily and monthly financial reports.
• Provide information and customer assistance in person, via telephone, email, or other mediums (without giving legal advice) to pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors, and judges.
• Prepare a variety of documents related to court operations, including:
  • Court orders, court calendars, notices of hearings, court appearances, or reports.
  • Coordinate the flow of documents necessary for court assignments.
  • Properly queue electronically filed proceedings for processing.

Requirements

• Associate’s Degree in a related field or at least 60 semester hours from an institution of higher learning and two years of varied administrative experience performing a wide range of technical office duties.
• Additional experience above the minimum stated may be substituted on a year-for-year basis for the required education.

Preferred Qualifications

• Advanced knowledge of court procedures and policies, legal documents, laws, and legal factors pertaining to the court.
• Advanced knowledge of organization operations, functions, and scope of authority of the court.
• Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress.
• Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives.
• Ability to maintain a variety of complex records and prepare reports from an automated system.

Work Environment

• Exposure to evidence and testimony that may be disturbing, such as photographs of violent scenes and victims and/or sexually explicit material.
• Exposure to evidence that may include syringes, drugs, weapons, and blood.
• Interaction with the public who may potentially be verbally or physically abusive.
• Exposure to allergens, such as perfumes and dust.
• Exposure to unpleasant odors, such as unwashed clothing or chemicals offered into evidence.

Benefits

The State of Missouri offers an excellent benefits package that includes:

• A defined pension plan.
• Generous amounts of leave and holiday time.
• Eligibility for health insurance coverage.

Your total compensation is more than the dollars you receive in your paycheck.

Salary reflects the base pay for this position and does not include any differential for time-of-service pay for state tenure.