District Operations Specialist

Primary Purpose

To act as the accounting specialist for the Construction and Planning department. Providing clerical services, managing office activities and records retention.

Education / Certification

• College Diploma Preferred
• Accounting Degree or Equivalent

Experience / Other Requirements

• Three years of Clerical / office experience, preferably in a public education environment.
• Accounting or bookkeeping experience is required.
• Experience in a Public Education environment is preferred.

Major Responsibilities And Duties

• Responsible for all Department accounting, including bond program purchase orders and invoicing.
• Answers incoming calls, takes reliable messages, and routes to appropriate staff.
• Receives, sorts, and distributes mail and other documents to Department staff.
• Creates, proofreads, copies, files, and distributes all correspondence for the Department, to include memos, letters, and official documents.
• Orders supplies for the department.
• Prepares monthly budget/expense reports for the department.
• Assists administrators on projects as needed.
• Communicates changes in policies and procedures.
• Keeps all assigned files, documentation, and forms, current.
• Responsible for properly maintaining district records, adhering to all policies set forth by the district for records maintenance, and learning the records retention schedule for department’s records.
• Other duties as assigned.

Supervisory Responsibilities

None.

Equipment Used

• Computer
• Scanner
• Calculator
• Copiers
• Fax machines