District Court Clerk

Oakland County is more than just a workplace. It is a place where you can make a real difference. As one of Michigan’s leading public service organizations, we are committed to strengthening communities, delivering essential services, and improving the quality of life for nearly 1.3 million residents. When you join our team, you become part of a mission-driven workforce guided by integrity, innovation, and a passion for public service.

About the role

This is an on-site position ideal for someone who thrives in a detail-oriented environment, enjoys variety in their workday, and is committed to delivering accurate, professional service. As a District Court Clerk, you'll play an essential role in supporting daily court operations by assisting judges, attorneys, law enforcement, and the public.

Responsibilities

• Process clerical work related to civil, criminal, traffic, probation, and administrative court proceedings
• Assist the public, attorneys, law enforcement, and court staff by providing information and processing court-related transactions
• Coordinate court calendars by scheduling hearings, probation appointments, and other proceedings with judges, prosecutors, attorneys, and law enforcement personnel
• Receive and accurately process fines, fees, bonds, civil escrow payments, and other financial transactions using computerized cash handling systems
• Prepare juror summonses, juror payment vouchers, court notices, and other legal documents
• Meet with defendants to review financial information, establish payment plans within policy, or provide recommendations to the court
• Prepare reports, maintain court records, and assist with special projects as assigned
• Utilize a variety of technology systems, including County and department-specific software, CLEMIS, LEIN, computerized cash registers, and court case management systems
• Give information at a counter or by telephone to the general public, attorneys, and law enforcement personnel regarding civil, criminal, traffic, probation, or administrative court cases and legal or internal procedures following established court rules, applicable laws, and internal procedures
• Assist the public in filling out standard court forms, questionnaires, and applications and prepare a variety of standard court forms as required
• Prepare notices of hearings, examinations, appointments, and trials, and mail them to defendants, attorneys, and law enforcement personnel
• Schedule courtroom proceedings for the court, coordinating such scheduling with judges, prosecutors, attorneys, and law enforcement personnel
• Check judicial case dockets and validate the appearance of defendants, attorneys, issuing officers, and witnesses as they appear for scheduled cases
• Work closely with defendants regarding their financial status with the court; may approve payment schedules or advise judges of same
• Prepare bench warrants and/or input information to produce a bench warrant for signature of a judge for those individuals who fail to appear in court or fail to comply with an order of the court; prepare warrant recalls when appropriate
• Prepare and/or input information to produce license suspensions for those individuals who fail to appear in court or fail to comply with an order of the court; prepare clearances of license suspensions when appropriate
• Prepare and/or input information to produce Secretary of State abstracts according to the law; prepare court-ordered restricted driver's licenses
• Prepare Orders of Probation and Discharges from Probation
• Monitor and ensure compliance of unsupervised probation cases and process them accordingly
• Prepare juror summons to notify citizens of their appointment for jury duty; prepare pay vouchers for payments of juror attendance
• Prepare Judgements of Sentence and file with all required local and state agencies
• Obtain information through the Law Enforcement Information Network (LEIN) to receive driving record information and criminal history information
• Prepare computer input of data from tickets, citations, criminal, and civil cases
• Assist in gathering statistical information by reviewing case files, office activity logs, or computer reports
• May provide guidance to lower clerical employees of court policies, procedures, and legal matters that pertain to the workload of the civil, criminal, traffic, or probation units
• May assist in the training of new and/or lower-level clerical employees
• Utilize current Countywide and/or department-specific software to complete assignments

Qualifications

Under the Merit System Resolution, Section II, adopted November 8, 1966, employees in this class are excluded from the Merit System for the purpose of the manner of selection, appointment, removal from office, or limitation of political activity.

• High school graduate or have a certificate of successful completion of the General Education Development Test
• At least three (3) years full-time experience in a court system or comparable qualifications that meet the Court Administrator's approval
• Knowledge of and experience in the operations, policies, and procedures of a district court
• Familiar with current word processing, spreadsheet, database, email, and Internet software

Note: Job performance, knowledge, ability, and/or previous experience may substitute for Desirable Qualifications. The District Court Administrator and/or Chief District Court Judge has the right to waive the desirable qualifications.

Skills

• Ability to communicate to accurately convey information

Benefits

We offer competitive pay, comprehensive benefits, and the opportunity to do meaningful work that matters. For more information about Oakland County benefits and employee perks, please visit: Oakland County Benefits.

• Make a direct impact by helping ensure court proceedings run efficiently and effectively
• Work in a dynamic environment where no two days are the same
• Build valuable experience in court administration, legal processes, customer service, and public sector operations
• Collaborate with judges, attorneys, law enforcement agencies, and court professionals
• Develop transferable skills in case management, scheduling, financial processing, and legal documentation
• Join a team dedicated to providing professional, fair, and responsive service to the residents of Oakland County

Pay

$40,648 - $54,462

Working Conditions

• Work is performed in a typical office and/or court environment
• May encounter situations where people could become confrontational