District Administrator - FS

About the role

Clean Harbors is seeking a District Administrative Assistant in Schenectady, NY. The District Administrator is responsible for generating and printing hazardous waste labels and manifests; scanning documents in our systems; customer engagement; and other general office duties.

Why work for Clean Harbors?

• Health and Safety is our #1 priority and we live it 3-6-5!
• Starting pay $20-$25/hr
• Comprehensive health benefits coverage after 30 days of full-time employment
• Group 401K with company matching component
• Generous paid time off
• Company paid training and tuition reimbursement
• Positive and safe work environments
• Opportunities for growth and development for all the stages of your career

Responsibilities

• Ensures that Health and Safety is the number one priority by complying with all safe work practices, policies, and processes and acting in a safe manner at all times
• Strong attention to detail
• Performs data entry work and other office related duties (e.g. scanning documents, filing, etc.)
• Engages with, and responds to, customer inquiries
• Point of contact for Regional, DVP and all local branch customer, systems and administrative escalations/questions, including GCC
• Point of contact to and for Corporate and GCC team members to support and resolve administrative escalations
• Assist and support resolutions for escalated issues for Regulatory (Facility Reporting) and Revenue (Quote to Cash) compliance needs (Ex: Credit & Rebill, Contract Pricing, Non-Con, IP, No-Show)
• Work with the field on training of new processes and existing requirements (Mobile Worksheet, Workbenches, Onboarding, LMS Modules, etc)
• Monitor and address PO issues with customers
• Support Facility and Customer initiatives and events as needed (Large event, New large customer)
• Manages all customer interactions as required (Resolving invoice issues, PO’s, Tax issues, DSO Shortpays, receive incoming calls, etc.)
• Assist branches in financial close process/questions (making sure revenue/cost is accrued, scrubbing P&L’s)
• Travel to sites of struggling branches within their region to assist
• Other duties as assigned

Qualifications

• 3+ years general administration experience
• High school diploma required, bachelor's degree preferred
• Previous experience with hazardous waste shipping/materials preferred
• Experienced with Microsoft Office
• Strong communication, typing and word process skills