Distribution Specialist - PRN

About the Role

The Distribution Specialist provides comprehensive inventory support including linens, medical and housekeeping supplies, and patient equipment to all assigned areas. Sorts, distributes, and prepares mail. Orders patient-specific rental equipment and enters patient charges.

Responsibilities

• Conducts inventory, obtains, and delivers linen, medical forms, and housekeeping supplies to patient floors.
• Monitors stock rotation, organization, and expiration dates of floor inventory to ensure standardization and compliance with Federal and State regulatory agencies. Adjusts inventory supply levels to meet customers’ needs and coordinates/communicates changes with supervisory personnel.
• Restocks various medical trays, caddies, totes, and carts to support clinical functions in patient areas.
• Maintains standardization of supplies, documentation of inventory, removes outdates, conducts equipment testing, and stocks crash carts to ensure availability of supplies and equipment to clinical staff.
• Communicates with all departments via telephone to fill requests and answer supply and distribution questions.
• Utilizes inventory computer system to maintain accurate par level profiles and inventory counts; resolves inventory discrepancies.
• Initiates vendor orders for patient rental equipment; coordinates delivery/pickup and documentation to ensure proper billing.
• Sorts, prepares, and distributes incoming/outgoing and inter-departmental mail. Maintains documentation for bulk, certified, and related Medical Center mail. Labels patient items to assist clinical staff in identifying charges for reimbursement purposes. Collects soiled equipment and delivers to Sterile Processing.
• Collects, validates, and inputs patient charges to Medical Center database for billing purposes.
• Routinely accesses locked storage areas (where drugs, IV solutions, and contrast media are also stored) to obtain or stock supplies as pertinent to essential job functions in accordance with Medical Center procedures.
• Provides assistance with employee orientation and training as requested by Distribution Supervisor.
• Performs other related projects and duties as assigned.

Requirements

• Knowledge of general inventory principles, processes, and procedures.
• Knowledge of computer hardware equipment and software applications relevant to work functions.
• Skill in the use of computer handhelds, wireless technology, and standard communication devices.
• Ability to prioritize work demands and work with minimal supervision.
• Ability to communicate effectively both verbally and in writing.
• Ability to practice proper body mechanics to ensure personal and customer/patient safety.
• Ability to establish and maintain effective working relationships with all levels of personnel, medical staff, volunteers, and ancillary departments.
• Ability to safely operate all distribution equipment according to directions and departmental policy.
• Ability to perform mathematical calculations to adjust inventory levels appropriately.
• Ability to maintain regular and punctual attendance.

Qualifications

High school diploma or equivalency required. Previous inventory experience preferred.