Distribution/Receiving and Auxiliary Services Specialist

About Us

Founded in 1968 to meet the post-secondary and continuing education needs of Cecil County residents, Cecil College has been serving the community and shaping its future for more than 50 years. The College is governed by a Board of Trustees appointed by the governor. The College’s fifth president, Dr. Mary Way Bolt, reports directly to the Board of Trustees. Cecil College is centrally located in Maryland’s most northeastern county, just one half mile from Interstate 95. It is easily accessible from Philadelphia and Baltimore, as well as from Wilmington, Delaware. With a diverse student population, Cecil College enrolls approximately 2,500 credit students and 3,400 non-credit students. Cecil offers associate degrees, certificate programs and non-credit classes.

Job Summary

Due to interaction with students, employees and college community this position requires in-person presence.

Essential Job Functions

• Distributes mail at North East and Elkton Station locations. Ensures timely delivery and pick-up.
• Sorts incoming and outgoing mail.
• Makes appropriate Post Office, UPS, FedEx, etc. trips utilizing vehicle provided by Cecil College.
• Receives and records incoming packages from UPS, FedEx, etc. Ensures items are delivered to and signed for by the appropriate individual/department.
• Supply letter head, envelopes, and copy paper for college-wide use.
• Deliver copy paper, completed duplication requests, and pick up empty paper boxes and used ink cartridges.
• Prepare bulk mailings ensuring accuracy in mathematical calculations to determine cost and weight.
• Order and maintain mailroom supplies. Prepare monthly report for postage and office supplies.
• Maintains accurate records (scanner log, room assignments, certified mail, purchase orders, etc.).
• Communicates with carriers regarding receiving schedule adjustments, delivery location changes, and campus closures.
• Utilizes receiving and duplication equipment, package scanners and software properly.
• Serves as main contact for mailing equipment technical service, repairs, preventative maintenance, and training.
• Inspects and operates Cecil College van utilized for shipping/receiving operations. Reports damages to the van to the Grounds Supervisor.
• Coordinates assistance from Grounds/Maintenance as needed for large deliveries requiring forklift service.
• Maintains up-to-date knowledge of postal rates and regulations. Assists with identifying shipping methods that are most cost effective.
• Learns the College’s duplication operation and assists with duplication duties as needed.
• Affords assistance with event setup/breakdown and coverage as needed.
• Distributes directional signage for internal and external events in conjunction with the Supervisor of Events and Auxiliary Services.
• Provides training for back-up coverage.
• Affords assistance with other Facilities departments (Grounds/Maintenance) as assigned during any idle periods in distributions receiving operations.
• Serve on college-wide committees as needed.

Minimum Requirements To Perform Work

• Education: High School Diploma or equivalent.
• Experience: At least 1 year work experience in an office or retail environment required. Experience working in mailroom or distribution environment preferred. Experience working in a college or university setting is preferred.
• Scheduling: Position may require evening hours and weekend hours as scheduled in conjunction with Supervisor. This position supports Cecil College’s main campus in North East, MD and its additional location in Elkton, Md. Travel between these locations is required.
• Physical Demands: Must be able to lift and move up to a maximum of 50 pounds. The physical activity of this position includes, but is not limited to: climbing, walking, stooping, kneeling, crouching, reaching, standing, pulling, lifting, grasping, twisting and sitting and driving a college vehicle.

General Benefits

• Full-time employees receive a comprehensive benefit package offering medical, dental and vision coverage for employee and eligible dependents; generous annual, sick and personal leave; 19 paid holidays; tuition assistance and tuition waiver based on eligibility guidelines; opportunity to enroll in retirement accounts (403B or Maryland State Retirement System based on eligibility guidelines); voluntary retirement account with TIAA or Fidelity, employee paid short term disability, employer provided basic life insurance and accidental death insurance, and employee paid voluntary life insurance, access to Fitness Center, and library.

Salary

This is a non-exempt (hourly), overtime eligible position; Grade 105 (pay scale: $16.46-26.33/hr). The hourly rate for the position based on budget is $17.98-18.58/hr. Applicants initial salary placement is based on internal equity and relevant candidate experience.