Distribution Center Administrative Assistant/ Clerk

About the role

At PDS Tech Commercial, we partner with a top innovator in beverage manufacturing and are seeking a highly organized and detail-oriented Distribution Center Administrative Assistant / Clerk to support daily operations.

Responsibilities

• Manage front desk and phone reception with professionalism
• Enter call-in orders and urgent “hotshot” requests
• Prepare and distribute sales materials
• Track coupons and maintain reporting boards
• Aid with sales meeting notices and handouts
• Cook up administrative operations
• Coordinate employee events, meetings, and catering
• Handle incoming and outgoing mail and shipments
• Maintain phone directories and schedules
• Ensure compliance with audit guidelines
• Support leadership with day-to-day administrative tasks
• Assist with inventory processes as assigned
• Facilitate new hire onboarding and orientation
• Collect, review, and distribute new hire documentation
• Track safety training and reporting requirements
• Maintain job postings and compliance records
• Monitor timekeeping systems (Kronos) and payroll activities
• Ensure proper approvals for payroll processing
• Track audit compliance for timekeeping and incentives
• Manage facility access, visitor logs, and badge assignments
• Maintain surveillance records and access systems
• Support office equipment, phone systems, and voicemail maintenance

Requirements

• High school diploma or GED
• 0–3 years of experience in an office or administrative environment
• At least 1 year of finance-related experience
• Proficiency in Microsoft Excel, Word, and PowerPoint
• Strong customer service and problem-solving skills
• Excellent organizational skills and attention to detail
• Accurate data entry and experience with multi-line phone systems
• Ability to lift up to 50 lbs occasionally
• Ability to pass credit, criminal, and drug screening
• Flexible schedule

Qualifications

• Bilingual skills preferred
• Experience in a fast-paced distribution or logistics environment preferred

Benefits

• Paid sick leave
• Holiday pay where applicable
• Medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and a 401K plan

Pay

$15.00 per hour